Accounts Payable Specialist

Location: New Rochelle, NY

Department: Finance/Accounting

Job Type: Full-Time

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate financial records, ensuring timely payments to vendors, and supporting the overall accounts payable function. The ideal candidate will possess strong organizational skills, accuracy, and the ability to work effectively in a fast-paced environment.

• Review, verify, and process vendor invoices accurately and timely.
• Prepare and process check runs and electronic payments.
• Maintain vendor records and update payment information as needed.
• Reconcile vendor statements and resolve discrepancies.
• Review and code vendor invoices to the appropriate properties, utilizing shipping addresses and predefined Accounts Payable (AP) allocation templates to ensure accurate expense distribution.
• Respond to vendor inquiries regarding payment status and account issues.
• Support property accountants in preparing monthly bank reconciliations, budget reviews, and related journal entries.
• Coordinate with accounts receivable to issue tenant security deposit refunds in a timely manner.
• Manage vendor insurance compliance by collecting required insurance documents, monitoring COI expiration dates, and ensuring adherence to company insurance requirements.
• Communicate with vendors, property managers, and internal departments regarding invoice approvals and payment inquiries.
• File and maintain financial records and supporting documentation.
• Assist with audits and provide requested documentation.
• Perform other accounting and administrative duties as assigned.

• High school diploma or GED required;
  Associate's or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience preferred, preferably in the property management of multifamily housing industry.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with Yardi or similar ERP. Knowledge of Yardi Pay Scan and Vendor Café preferred.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive financial information.

• Knowledge of accounts payable processes and basic accounting principles.
• Experience in real estate
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Experience working in a high-volume invoice-processing environment.

• Competitive salary
• Health, dental, vision, life, and disability insurance
• Paid time off and holidays
• 401(k) retirement plan with employer match
• Professional development opportunities

$50,000 to $70,000 annually, depending on experience and qualifications.