Executive Assistant

This position is onsite at our New Rochelle, NY office.

The Executive Assistant provides high-level administrative support to senior executive by managing complex calendars, coordinating meetings and travel, and ensuring the efficient operation of executive schedules. This role serves as a trusted partner, balancing business priorities, personal commitments, and confidential matters while maintaining exceptional professionalism and attention to detail.

• Executive Calendar Management
  • Manage and maintain complex executive calendars, including business meetings, personal appointments, and special events.
  • Prioritize scheduling requests and resolve conflicts to optimize executive time and availability.
  • Coordinate internal and external meetings across multiple time zones.
  • Ensure executives are fully prepared for upcoming meetings through timely distribution of agendas, materials, and logistics.
• Meeting Coordination
  • Schedule and coordinate meetings, board meetings, leadership team meetings, and off-site events.
  • Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
  • Track action items and follow up on key commitments when requested.
  • Serve as a primary point of contact for meeting participants and stakeholders.
• Travel Management
  • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
  • Prepare comprehensive travel schedules and ensure executives have all required travel documentation.
  • Manage travel changes and resolve issues that arise before or during travel.
  • Process travel-related expenses and maintain accurate records.
• Administrative Support
  • Handle confidential and sensitive information with discretion and professionalism.
  • Prepare correspondence, reports, presentations, and other business documents.
  • Manage expense reports, invoices, and executive-related administrative processes.
  • Support planning and execution of executive events and special projects.
• Relationship Management
  • Serve as a liaison between executives and internal or external stakeholders.
  • Build strong working relationships across all levels of the organization.
  • Demonstrate sound judgment in responding to inquiries and directing requests appropriately.

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years of experience supporting senior executives or C-suite leaders.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
• Ability to manage competing priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.

• Calendar and schedule management
• Travel coordination and logistics
• Meeting planning and execution
• Attention to detail
• Communication and relationship building
• Problem-solving and adaptability
• Confidentiality and discretion
• Initiative and proactive planning

$80,000 - $100,000

The base salary range represents the low and high end of the expected salary range for the position. The base salary offered may depend on a variety of factors such as geographic location, experience, education, and skill level.

Benchmark Education Company (BEC) is a leading publisher of core, supplemental, and intervention literacy and language resources in English and Spanish, with valid and reliable digital assessments that inform instruction. BEC is also a provider of exceptional professional development to educators. BEC is recognized as a responsive publisher that offers equally rigorous and engaging digital, print, and hybrid…