Executive Assistant

Executive Assistant### Executive Assistant Apply:
New Rochelle:
Full time:
Posted Yesterday:
JR100211
* This position is onsite at our New Rochelle, NY office.  
*
* Position Summary:

** The Executive Assistant provides high-level administrative support to senior executive by managing complex calendars, coordinating meetings and travel, and ensuring the efficient operation of executive schedules. This role serves as a trusted partner, balancing business priorities, personal commitments, and confidential matters while maintaining exceptional professionalism and attention to detail.  
*
* Key Responsibilities:

** Executive Calendar Management
* Manage and maintain complex executive calendars, including business meetings, personal appointments, and special events.
* Prioritize scheduling requests and resolve conflicts to optimize executive time and availability.
* Coordinate internal and external meetings across multiple time zones.
* Ensure executives are fully prepared for upcoming meetings through timely distribution of agendas, materials, and logistics.

Meeting Coordination
* Schedule and coordinate meetings, board meetings, leadership team meetings, and off-site events.
* Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
* Track action items and follow up on key commitments when requested.
* Serve as a primary point of contact for meeting participants and stakeholders.

Travel Management
* Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
* Prepare comprehensive travel schedules and ensure executives have all required travel documentation.
* Manage travel changes and resolve issues that arise before or during travel.
* Process travel-related expenses and maintain accurate records.

Administrative Support
* Handle confidential and sensitive information with discretion and professionalism.
* Prepare correspondence, reports, presentations, and other business documents.
* Manage expense reports, invoices, and executive-related administrative processes.
* Support planning and execution of executive events and special projects.

Relationship Management
* Serve as a liaison between executives and internal or external stakeholders.
* Build strong working relationships across all levels of the organization.
* Demonstrate sound judgment in responding to inquiries and directing requests appropriately.  
*
* Qualifications:

*** Bachelor's degree preferred or equivalent professional experience.
* 5+ years of experience supporting senior executives or C-suite leaders.
* Exceptional organizational, time management, and multitasking skills.
* Strong written and verbal communication abilities.
* Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
* Ability to manage competing priorities in a fast-paced environment.
* High level of professionalism, discretion, and confidentiality.  
** Key

Competencies:

*** Calendar and schedule management
* Travel coordination and logistics
* Meeting planning and execution
* Attention to detail
* Communication and relationship building
* Problem-solving and adaptability
* Confidentiality and discretion
* Initiative and proactive planning  
** Salary Range: $80,000 - $100,000*
* * The base salary range represents the low and high end of the expected salary range for the position. The base salary offered may depend on a variety of factors such as geographic location, experience, education, and skill level.  ###
** ABOUT BENCHMARK EDUCATION COMPANY
** Benchmark Education Company (BEC) is a leading publisher of core, supplemental, and intervention literacy and language resources in English and Spanish, with valid and reliable digital…