Office Manager

Compensation: $25.00 - $40.00/hour

L.P. Security Maintenance Corp., a trusted name in commercial locksmithing and security solutions, is seeking an experienced and proactive Office Manager to support daily operations and directly assist the CEO. In this critical role, you'll manage client communications, scheduling, invoicing, and office administration to keep our fast‑paced business running smoothly. Ideal for someone highly organized, personable, and capable of juggling multiple priorities efficiently.

• Act as primary assistant to the CEO; manage communications, priorities, and follow‑up tasks.
• Prepare, review, and submit accurate client invoices using Quick Books Desktop.
• Coordinate project schedules, staff assignments, and client appointments.
• Serve as the front‑line contact for client inquiries and relationship management.
• Manage all incoming calls, emails, office documentation, and file systems.
• Maintain EZ Pass and manage vehicle documentation for the company fleet.
• Track and collect Certificates of Insurance (COIs) from vendors and subcontractors.
• Generate client‑specific insurance documents and manage resale certificates for tax exemption compliance.
• Propose and implement process improvements to optimize office efficiency.

• Proven experience in office management or administrative support roles.
• Advanced proficiency in Quick Books Desktop and Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong written and verbal communication abilities.
• Professional, courteous demeanor with clients, vendors, and internal staff.
• Keen attention to detail, especially in invoicing and scheduling.
• Adaptability and resilience in a fast‑moving work environment.

• Paid Vacation
• Paid Sick Days
• Paid Holidays
• Medical Benefit Options
• Competitive hourly wage based on experience and skill level

Monday to Friday, 7:30 AM – 4:00 PM

Headquartered in Queens, NY. This role is on‑site and does not require travel.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Join a company where your organizational skills and leadership will help shape the future of our business. Apply today to become a vital part of the L.P. Security Maintenance Corp. team!