Legal Executive Assistant - Miami

Position:
Executive Assistant / Legal Administrative Support – Non-Exempt
Hours: 9:00 AM – 5:00 PM ET
Schedule: Hybrid after 60 days (two remote days per week)

We are looking for a detail-driven and resourceful administrative professional to provide high-level support to a busy senior attorney and collaborate with colleagues within a fast-paced, large law-firm setting. The ideal candidate is proactive, adaptable, and skilled at managing competing priorities while delivering polished, reliable support.

• Oversee a senior attorney’s daily schedule, arranging all internal and external meetings, including client consultations, conferences, depositions, and court-related commitments.

• Coordinate the logistics of hearings, meetings, and trial preparation, such as arranging catering, transportation, workspace needs, and delivery of exhibits or materials.

• Handle all travel planning for the attorney, including flights, lodging, ground transportation, and detailed itinerary management.

• Submit and track expenses, invoices, and reimbursement requests on behalf of the attorney.

• Maintain well-organized digital and physical filing systems, including case documents, correspondence, pleadings, and discovery records.

• Manage incoming and outgoing mail, packages, and general administrative workflows to keep daily operations running smoothly.

• Liaise with service vendors such as court reporters, videographers, and other legal support providers.

• Assist attorneys with time entry and billing tasks, ensuring all submissions are accurate and timely.

• Act as a professional and discreet point of contact for clients, colleagues, and other stakeholders.

• Offer additional support on team projects or administrative initiatives as needed.

• At least 3 years of experience as a legal secretary, executive assistant, or paralegal within a demanding legal setting; large-firm experience strongly preferred.

• Bachelor’s degree preferred.

• Strong command of Microsoft Office applications.

• Demonstrated ability to prioritize effectively and meet deadlines.

• Collaborative mindset with the ability to work closely with attorneys and support staff.

• Flexibility to work overtime when necessary, especially during urgent or time-sensitive matters.