Office Administrator​/Executive Assistant

Position: Office Administrator / Executive Assistant
** Serving the needs of all families with young children,
** Carter's Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter's, Osh Kosh B'gosh, Skip
* Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.

** HOW YOU'LL MAKE AN IMPACT:*
* This role typically reports to the VP, GM Skip Hop and is based in our NYC office on-site 4 days/week (Mon-Thurs).

** 50%:
Office Operations*
* - Point person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilities

- Leads project management responsibilities and on-site support of construction and other office projects as needed

- Build and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)

- Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issues

- Maintains kitchen and office supplies including ordering and storing

- Coordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)

- Acts as the liaison with external cleaning service to ensure service is meeting expectations

- Provide front desk reception service (greeting guests and answering phones) as needed

- Manage badge and QR code process for employees and visitors

- Misc. operational support to the office

- Create shipping labels for all outgoing product samples and packages

- Receive all incoming packages and ensures appropriate team is notified

- Is the lead for all trade show sample shipments

- Liaise with shipping carrier, ensures on-time arrival and pickups at destination

** 40%:
Executive Assistant*
* - Manage Vice President calendar including the executive office calendar between Carter's and Skip Hop teams

- Plan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice President

- Process all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)

- Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)

- Coordinate with Carter's Headquarters Office in Atlanta to manage executive meetings and visits

- Manage remote meetings and build relationships with Atlanta based departments

- Support customer meetings, including managing food, room requirements and greeting as needed

- Manage the contingent workforce process including processing contracts and managing expenses

** 10%:
Misc. Administrative*
* - Schedule candidate interviews (and candidate travel, as needed)

- Manage and follow through on candidate expense reimbursement

- Assist with planning and execution of employee engagement events

- Maintain company organizational charts and employee photos

** WE'D LOVE TO HEAR FROM YOU IF:
Must have:*
* - Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail Ability to operate independently

- Ability to work autonomously with minimal direction and meet deliverables in a fast-paced environment

- 5+ years administrative experience supporting the Vice President level

- Excellent verbal and written communication skills

- Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook - Ability to handle confidential and sensitive information in a professional manner

- Anticipates needs with a strong sense of initiative and high level of customer service

- Ability to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessary

** Preferred skills and experience:*
* - Previous experience supporting a remote satellite office or consumer goods/ wholesale environment

- Previous successful experience supporting a team

- Domestic and international travel planning experience preferred

- Strong project management skills

- Creative thinking and the ability to find innovative solutions

** OUR TEAM MEMBERS:*
* - Lead Courageously:
Have a strong sense of personal values that align with our Company values

- Collaborates Broadly:
Build cooperation, trust, and thrive in a consensus driven environment

- Customer Focus:
Proactively seek opportunities to leverage data and fact-based insights to serve customers and/or internal clients

- Drive Growth:
Set aggressive goals and implement plans precisely

- Cultivates

Innovation: Respectfully challenge the "we've always done it this way" mentality and explore new ways to achieve desired outcomes

** MAKE A CAREER AT CARTER'S:*
* - Career…