Assistant Registrar, Cardozo

Assistant Registrar, Cardozo

Apply/Register Job no: 498579

Work type:
Staff Full-time

Department:
Registrar

Location:

Brookdale Center, 55 Fifth Avenue, NY, NY

Categories:
Administrative Support, Student Services

Position Summary:

The Assistant Registrar for the manages all functions associated with student academic records, including but not restricted to: registration, course scheduling, and institutional record keeping, degree audit and conferral, ensuring the integrity and confidentiality of student and institutional records, compliance with all relevant state and federal laws and regulations, and reporting to relevant institutional stakeholders. The Assistant Registrar works closely with the Registrar, deans, and faculty to enforce academic policy and also provides support to all Yeshiva University Offices of the Registrar.

Position Responsibilities:

* Reports to the Cardozo Registrar

* Manages all Registrar services for students and faculty, including but not limited to schedule creation and maintenance, student registration, transcript processing, grade processing, transfer credit evaluation, graduation audits and conferral, processing of bar forms and student requests for information, and duplicate diploma requests

* Manages compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, and grades to relevant constituencies within the University and state and federal accreditation agencies

* Manages the day-to-day operations of the Office of the Registrar

* Coordinates graduation duties

* Supervises the clerical staff

* Participates in the development of University policies and procedures regarding student records and registration, and works with the Dean to update the academic catalog yearly

* Takes a leadership role in the formulation, approval, and implementation of new and existing campus policies and procedures

* Engages in professional development opportunities as a representative of YU, including keeping up to date with federal and state educational policy requirements regarding enrollment and recordkeeping

* Responds in a timely manner to telephone inquiries, walk-in customers, and email inquiries

* Responsible for the maintenance and security of student files and the archiving of student records

* Responsible for all reporting on behalf of the Office of the Registrar

* Assist in preparing registration materials for registration periods, including lottery registration

* Assist during registration processes with student, faculty, and administrator inquiries

* Acts as a liaison to other institution partners to facilitate recordkeeping, cross-listing, and registration of jointly offered courses

* Responsible for maintaining and updating forms as new policies and procedures arise

* Assists with the administration of all procedures associated with student registration, including course descriptions, prerequisites, credits, and scheduling of courses and classrooms

* Perform degree audits and certification of graduates and distribution of diplomas

* Perform National Student Clearinghouse enrollment and degree verifications

* Coordinate with the deans on the format and timing of submission of the schedule of classes, collect the material from the deans, review and prepare the material for publishing

* Administration of all procedures associated with student registration, including course descriptions, prerequisites, credits, and scheduling of courses and classrooms

* Oversees critical and high-level projects and system testing as assigned by the University Registrar and Cardozo Registrar

* Update the Registrar's Office website

* This position requires occasional travel and support to all Yeshiva University campuses, including the Wilf and Beren campuses

* Other duties as assigned

Experience & Educational Background:

* Bachelor's degree is required along with 5-7 years' experience in an administrative position in higher education, with familiarity with scheduling, registration, academic record keeping, systems analysis and programming, including transfer credits and graduation checks;
National Student Clearinghouse updates

* Candidates should possess at least 3 years of experience in a college or university administration setting, with a preference in a Law School Registrar's Office. Experience in academic records management, curriculum administration, and student services preferred

* Knowledge of FERPA and other relevant federal and state laws is required

* Familiarity with word processing, spreadsheets, and database programs, as well as experience with statistics and data analysis required

Skills &

Competencies:

* Establishment and maintenance of a service-oriented culture in the Registrar's Office that provides a positive working relationship with students, faculty, and other administrators

* Ability to perform job duties with minimal supervision

* Supervise clerical and hourly staff

* Collaborate effectively with various university constituents

* Ability to collaborate…