Executive Assistant to CEO

A prominent media and content company is looking for an Executive Assistant to the CEO. The role will be based out of the New York City office and will be expected to work a hybrid schedule.

Responsibilities

• Be a strategic partner working alongside the CEO, Chief of Staff (COS) and the rest of the Office of the CEO, to enable the business

• Strategically manage the CEO's fluid calendar, appointments and travel arrangements and proactively manage changes and conflicts

• Screen and prioritize a heavy and large volume of correspondences and answer inquiries, resolve problems and make appropriate referrals on behalf of the CEO

• Provide support and advice to CEO and COS on projects and solutions to challenges

• Draft and proofread correspondence

• Support budget tracking and complete expense reports promptly

• Plan and manage logistics for events including leadership offsite events and social gatherings

• Assist with preparing the CEO for meetings by sourcing information, ensuring agendas are provided and developing briefs

• Help prepare the CEO for conference and speaking engagements including managing preparation calendar, logistics and coordination with internal teams, hosts and travel vendors, research about other attendees, etc.

• Assist with strategic initiatives and special projects as directed by the CEO

• Execute projects, working with stakeholders to identify CEO's deliverables and incorporate timelines into the CEO's workflow

• Support activities that exist at the intersection of work and personal, performing occasional errands as needed

• Prioritize conflicting needs and handle matters expeditiously and proactively

• Off-hour availability via text, and work later before a big event

Qualifications

• Minimum of 10 years of experience as an executive assistant

• BA/BS from a college or university

• Experience supporting a C-Suite Executive at a publicly traded company, ideally a CEO

• Comfortable working in a mission-driven media environment

• Expertise working with the Google suite of tools

• Experience working with a high degree of professionalism, discretion and confidentiality

• Dynamic and proactive comfortable in a fast-paced environment

• Polished, professional demeanor

Salary, Overtime, Benefits (medical, dental, vision), 401K Paid Vacation

Hours:

9:00 AM-6:30 PM