Senior Administrative Assistant, Institutional Capital Team

A Billion-Dollar Leading Global Asset Management Firm in Midtown Manhattan is seeking a new Senior Administrative Assistant to join its growing Institutional Capital team! This is a newly created position due to firm expansion. This person will support 1 Global Head, 2 MDs, 1 Principal, and 1 Associate. Candidates must have a minimum of 3-5+ years of applicable administrative experience, ideally within financial services (strongly preferred), and a Bachelor's degree is required.

They should also be incredibly polished and professional, eager, proactive, detail-oriented, organized, able to multitask effectively, and possess excellent interpersonal and communication skills (both verbal and written). This is a fantastic company with a wonderful and collaborative admin culture!

• Salary depends on experience (100-120k+ base), plus paid overtime and discretionary bonus eligibility. Amazing, comprehensive benefits, 401k, free breakfast/lunch, etc.
• Hours are 8:30am-5:30pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Schedule and organize appointments, meetings, conferences, etc.; manage and maintain busy and ever-changing calendars.
• Book conference rooms, arrange catering and audio-visual equipment, prepare and distribute meeting materials as requested (digital or print), etc.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• and heavy travel plans (domestic and international).
• Track all required receipts from business expenses and travel; compile and submit accurately allocated expense reports for all team members.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible; responsible for the intake and organization of all mail and legal documents and other correspondence.
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors.
• Build trust by demonstrating reliability, confidentiality, and good judgment.
• Manage conference attendance, including registrations, payments, organization and tracking of attendees, liaising with representatives if/when required, etc.
• Complete various ad hoc administrative projects and tasks as assigned.

Required Qualifications:

• Minimum 5+ years of relevant administrative experience, ideally within financial services (strongly preferred/required).
• Bachelor's degree required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur. Experience using Salesforce is preferred but not required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Highly discreet and professional.
• Exceptional attention to detail.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

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