Administrative Assistant - Equity Research

Administrative Assistant - Equity Research

Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia.

Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company.

Summary:

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure.

Responsibilities include:

* Provide high-level administrative support to senior management while supporting Analysts and their teams

* Scheduling calls, meetings and accurate calendaring

* Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals

* Assuring timely delivery of presentations ahead of meetings and marketing trips

* Creating and submitting Travel & Expense reports using Concur

* Support with event planning, booking, scheduling, and registering of guests

* Maintaining Analysts' contact and distribution lists

* Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

Qualifications:

* 5 to 7 years of administrative experience supporting senior-level executives in a fast-paced, professional environment

* Experience supporting teams within equity research, investment banking or similar financial institutions preferred

* Candidates must be available to work onsite 5 days per week

* Experience with Microsoft Word and Outlook is essential

* SAP/Concur experience required

* Excel and PowerPoint experience preferred

* Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business

* Administrative experience supporting multiple teams

* Ability to multi-task and anticipate team needs

* Bachelor's degree preferred

Primary Location Full Time Salary Range of $90,000 - $115,000.