Administrative Assistant at Atra: Center Rabbinic Innovation

Position: Administrative Assistant at Atra: Center for Rabbinic Innovation
Administrative Assistant
Atra:
Center for Rabbinic Innovation

Location: NYC - Hybrid, 2+ days per week in person

Compensation: $50,000-$55,000, commensurate with experience

Reports to: Special Projects Manager

Status: Full-time
Who We Are

Working at Atra:
Center for Rabbinic Innovation means joining a lean, dynamic team committed to shaping a visionary and impactful future for rabbinic leadership. As a central platform and network, Atra empowers rabbis with practical tools, adaptive strategies, and community support to meet the evolving needs of the Jewish world.
The Position

As Administrative Assistant you will be responsible for providing overall coordination, scheduling, and logistical support to the team at large as well as to the Executive Director in all aspects of her daily activities. The ideal candidate is energetic, detail-oriented, flexible, thrives in a fast-paced environment, professional and discreet, and has strong interpersonal skills along with excellent written and verbal communication skills.

This position will report to the Special Projects Manager and is a key member of the Executive Office.
Who You Are

You are a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, evolving environment. You excel at managing multiple priorities and complex scheduling without compromising on clear communication. You love to be the person behind the scenes who makes sure everything runs smoothly and efficiently.

This is a hybrid NYC-based role (2+ days per week in person at midtown NYC office).
Key Responsibilities include, but are not limited to:

Administrative & Operational Support

• Manage complex, high-volume scheduling and travel arrangements for the Executive Director, including donor meetings, program and partner meetings, board meetings and committee meetings.
• Protect and optimize the ED's time by sequencing requests and managing flow, in coordination with the Special Project Manager.
• Complete expense reports and reimbursements in a timely fashion.
• Manage Executive Director's inbox, including filing and organizing emails, managing correspondence, drafting communications and coordinating timely and appropriate responses.
• Support internal operations by assisting with file organization, task management, and invoice tracking.
• Collaborate with the Director of Operations to ensure consistency in documentation and workflows.
• Support maintaining internal meeting rhythms by preparing agendas, taking notes as needed, and tracking follow-up items.

Preparation & Follow-Through

• Ensure ED has access to briefs, agendas, donor profiles, donor packets, and materials for upcoming meetings and speaking engagements.
• Assist with preparation of materials for programs, convenings, internal meetings, and donor meetings.
• Collaborate with the Director of Development and Communications to support, track, and maintain records of fundraising work and materials to ensure the ED and organization are prepared for success.

Cross-Team Coordination & Board Support

• Provide administrative support to Special Projects Manager for high-priority, cross-organizational projects, and board meeting logistics.
• Serve as an administrative liaison between the Executive Office and Programs, Development, and Idea Lab.
• Help manage internal communication flow between the Executive Office and other teams, ensuring clarity, timeliness, and alignment.

Core Competencies

• Highly Organized: Ability to maintain efficient systems for document management, correspondence, scheduling, and information flow.
• Attention to Detail: Meticulous precision in all work, including travel arrangements, financial reports, and high-stakes documents (e.g., board and donor materials).
• Discretion and Professionalism: Exercises the highest level of confidentiality when handling sensitive information (financial, donor, and HR matters) and maintains a professional demeanor as a representative of the Executive Director.
• Adaptability & Communication: Excellent verbal and written communication skills, with the capacity to pivot quickly and effectively manage time in a fast-paced, dynamic environment.
• Collaborative: A team-oriented and flexible approach with a clear willingness to jump in and support various high-priority, cross-organizational projects and teams as needed.

Qualifications

• 1+ years of relevant experience.
• Technologically savvy. Experience with Google Workspace, Slack, Asana, Outlook is a plus.
• Comfortable and discreet handling confidential information.
• Strong writing and editing skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together.

How Atra Takes Care of You:

• The competitive compensation range for this role is $50,000-$55,000.
• We honor the value of your work-because meaningful contributions deserve meaningful pay. The specific compensation offered to a candidate may be dependent on a variety of…