Executive Assistant to Executive Search Firm

Our client is a leading executive search firm specializing in the placement of top-tier professionals within the alternative investment management industry. They are seeking an Executive Assistant to perform a wide range of administrative and general support duties of a highly responsible and confidential nature. The ideal candidate must be a motivated self-starter with impeccable communication skills who can multi-task under critical time constraints and with exceptional attention to detail.

You will be coordinating with candidates, clients, and administrative and finance teams both internally and externally. This role will focus heavily on calendaring and communications with people across multiple time zones, while being able to abide by confidentiality standards.

• Temporary Contract with the possibility of being brought on permanent.
• $45-50/hour while temp, $120,000-$125,000/year if brought permanent.
• Fully remote, must be located within the Northeast for quarterly office requirements.

Responsibilities:

• Prepare communications including status reports, candidate profiles, and other correspondence.

• Extremely detailed calendar and related logistics management across multiple calendars.

• Coordinate internal and external meetings across multiple time zones.

• Create and maintain electronic filing systems.

• Input candidates and contacts into Ezekia CRM and/or other databases.

• Ensure the CEO's candidate correspondence & contacts are saved to her address book on a weekly basis. Confirm they are also connected in her Linked In network.

• Coordinate and support the marketing team with ad hoc projects

• Maintain briefing materials and talking points for meetings and speaking opportunities.

• Record and transcribe various meetings, ensuring detailed notes are shared with team and added to the system.

• Provide assistance and support for efficient and effective operations of Jensen Partners' activities and daily functions.

• Do some personal scheduling for CEO with direction from COO.

Qualifications:

• Previous experience in an executive search firm or large finance organizations.

• High level complex calendaring and scheduling experience.

• Experiencing managing inboxes, communicating on behalf of executives.

• Proficient with Power point.

• CRM/data input experience

• Ability to handle confidential materials.

• Strong verbal and written communication skills.

• Self-motivation and excellent time management skills.

• Creative and innovative approach to problem-solving.

• Highly collaborative and team-oriented.

• Flexible and organized.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

For more information and additional opportunities, visit:  and connect with us on Facebook , and Linked In .

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