Executive Personal Assistant
Job in
New York City, Richmond County, New York, USA
Listed on 2026-01-07
Listing for:
C-Suite Assistants
Full Time
position Listed on 2026-01-07
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator -
Business
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Our client, a prestigious global advisory firm, based in London with an office in New York City, midtown is seeking an Executive Assistant "right hand" to support the Founder/CEO. This is a high-profile role with a well-known figure in the political world globally. This is dynamic role for a candidate who thrives in a fast-paced environment and understands the "high touch" needed to support a very busy, high- level environment with a hospitality mentality.
The ideal candidate has supported a c-suite executive for at least 5 years, preferably in the real estate or finance space. This is a hybrid role, 4 days in their satellite office in midtown. The CEO is re-locating from London to New York City. An interest in international relations a PLUS.
About the Job:
- Provide very high-level "high touch" administrative support to CEO, including complex calendar management, setting up in-person and video meetings and prioritizing shifting demands.
- Manage and the CEO's email inbox, flagging critical matters and drafting correspondence as needed
- Manage domestic and international travel arrangements for the CEO including detailed itineraries and follow-up to make sure all trips run smoothly; experience handling detailed global travel a MUST
- Act as liaison with internal stakeholders and clients; get to know and manage key contacts with grace and diplomacy
- Organize internal and external meetings, in-person and Zoom including any needed materials
- Provide research to the CEO so he is prepared for all meetings, internally and with clients
- Handle all expense reporting
- Plan events, dinners and other offsites
- Some personal support; run errands
- Ad hoc projects
- Minimum 5 years of experience as an Executive Assistant to a high-level c-suite executive preferably at a small global firm. An interest in international relations a PLUS
- Bachelor's Degree
- Professional, proactive, and polished with exceptional communication and interpersonal skills.
- Detail-oriented with strong organizational and time management capabilities.
- Discreet, reliable, and capable of handling confidential information with discretion.
- Highly proficient in Microsoft Office Suite.: highly proficient in Power Point
- A true team player that understands how to support with a "high touch" hospitality mentality
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