Administrative Assistant Residential MGMT Dept
Job in
New York City, Richmond County, New York, USA
Listed on 2026-01-07
Listing for:
Time Equities, Inc.
Full Time
position Listed on 2026-01-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
ADMINISTRATIVE ASSISTANT - Residential Management Department
Time Equities, Inc. ("TEI"), a diversified investment, development, asset, and property management, and alternative energy company, is seeking a self-motivated, multitasking, hardworking, administrative assistant to assist all members of the Residential Management Department.
Responsibilities
The responsibilities include, but are not limited to:
- Provide direct administrative assistance to the Director of Residential Management and Senior Property Managers
- Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records
- Manage calendars, coordinate meetings, and prepare supporting materials
- Draft, edit, and distribute correspondence, memos, notices, reports, etc.
- Serve as the first point of contact for maintenance and building service requests from tenants and owners
- Log, track, and follow up on all service order requests to their completion
- Coordinate scheduling of inspections, contractor visits, and general maintenance work with tenants and building staff
- Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses
- Assist in coordinating compliance documentation for Local Laws (LL87, LL97, LL55, LL31, LL152, etc.)
- Coordinate Move Ins/Outs with tenants, including distribution and updating of welcome packages
- Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.)
- Knowledge of MRI Software is a plus
- Strong attention to detail, organization, and time management
- Ability to manage confidential information with professionalism and discretion
- Minimum three (3) years of administrative experience, preferably in property management, facilities, and construction
- Broad competitive compensation and benefits package including Medical, Dental, Vision, Life, and Disability insurance.
- 401(k) Retirement Plan with company-matched contributions
- Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages.
- Up to $3,500/year in tuition reimbursement for relevant continuing education.
- Tax-free benefits for mass transit or parking expenses
- Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more.
- Opportunity to enroll in an internal mentorship program.
- Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass
- Paid time off, including vacation, sick, and personal days.
For more information, please visit our website at
Job Type:
Full-time/ work from office - This is not a hybrid position
Office Location: 55 Fifth Ave, 14th Floor, New York, NY 10003
Salary: $60,000 to $65,000.
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