Administrative Assistant; PS 160 & PS School Age Child Care

Position: Administrative Assistant (PS 160 & PS 255 School Age Child Care)
ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services.

CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts.

In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: https://(Use the "Apply for this Job" box below).)

PROGRAM SUMMARY

CPC School Age Child Care (SACC) programs are after school and summer programs that serve approximately students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual, academic, physical, social and emotional growth. The program offers creative and structured activities to strengthen participants' academic skills and incorporates the disciplines of science, technology, engineering, and mathematics (STEM) in a variety of projects, as well as art and physical activities.

SACC Programs generally operate on weekdays from 2:00 pm - 6:00 pm, with possible evenings, weekends, and school holidays.

JOB SUMMARY

The Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our after school programs at the following sites:

• PS 160 - 5105 Fort Hamilton Parkway, Brooklyn, NY 11219
• PS 255 - 1866 E 17th Street, Brooklyn, NY 11229

Reporting to the on-site Program Director, the Administrative Assistant is responsible for coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset, showing eagerness to learn, adapt, and continuously improve their skills and contributions.

ESSENTIAL RESPONSIBILITIES

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests, and track program expenditures accurately.
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Train and supervise clerical personnel as assigned.
• Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
• Perform other duties as assigned by the Program Director or Site Supervisor.

QUALIFICATIONS

Education and Experience:

• Knowledge and proficiency in the use of technology relevant to administrative functions.
• Understanding of clerical practices and office procedures.
• Proficiency…