Executive Assistant ( CFO/Finance
Job in
New York City, Richmond County, New York, USA
Listed on 2026-01-13
Listing for:
Good Shepherd
Full Time
position Listed on 2026-01-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Finance Assistant, Business Administration -
Finance & Banking
Office Administrator/ Coordinator, Finance Assistant, Business Administration
Job Description & How to Apply Below
Position Summary
The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance & Administration Department.
Department:
Finance & Operations
Reports To:
Chief Financial Officer
Location:
305 7th Avenue, New York, NY 10001
Hours:
35 Hours/Week, Exempt
Salary Range: $66,181 $ 73,535
Major Duties and Responsibilities
* Schedule and coordinate meetings for the CFO and Controller.
* Generate letters and correspondence for the department.
* Respond to and follow up on finance-related inquiries from other program areas and stakeholders.
* Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff.
* Manage banking relationships and ensure proper documentation and reporting for all bank accounts.
* Administer individual bank accounts for residents in care.
* Assist in gathering documentation for agency audits as requested by the CFO and Controller.
* Maintain finance manuals, policy documents, and other financial records.
* Distribute all finance-related mail.
* Oversee general office duties and maintain office equipment.
* Take minutes for all Finance & Operations meetings.
* Manage and control Finance petty cash.
* Conduct agency petty cash audits.
* Assist with agency switchboard and mailings.
* Coordinate Finance & Operations team lunch reception coverage on Wednesdays (12:30 PM 1:30 PM), including staff from AP, Revenue, Contract, and Finance.
* Provide support to Executive Office functions as needed.
Qualifications
* Detail-oriented and professional with excellent communication skills.
* Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives.
* Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy.
* Strong verbal and written communication skills for effective internal and external interactions.
* Flexible and able to adapt to changing priorities; works well under pressure.
* Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Advanced Excel experience with ability to create/modify charts, and tables of data.
* High School diploma required.
* Notary preferred.
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