Executive Assistant

Large nonprofit organization is currently looking for an Executive Assistant to support their office in Midtown Manhattan.

Key Responsibilities
- Manage and support activities of governance or leadership committees, including correspondence and meeting logistics
- Provide executive administrative support to senior leadership, including calendar management, scheduling, and preparation of meeting summaries
- Provide meeting support, including calendaring, reserving meeting rooms, guest registration and greeting, and catering coordination
- Coordinate conference and meeting registrations on behalf of staff
- Arrange domestic and international travel for staff members
- Prepare and submit expense reports accurately and in a timely manner
- Assist with saving, organizing, and maintaining files on shared drives and document management systems
- Develop and format presentations in PowerPoint, including tables and charts
- Collaborate with other administrative support staff to ensure coverage and backup support as needed
- Work with office operations or facilities staff to ensure smooth day-to-day office operations
- Perform minor research using internal systems and resources as needed
- Complete additional administrative and operational duties as required

Required

Skills & Qualifications
- Bachelor's degree or an equivalent combination of education and experience
- Minimum of three (3) years of progressively responsible administrative or executive-level support experience
- Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel, with the ability to learn enterprise or specialized software systems
- Demonstrated ability to maintain a high level of confidentiality and professionalism
- Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
- Exceptional attention to detail and follow-through
- Proactive, flexible, and adaptable in a dynamic environment
- Strong written communication skills, including professional business correspondence
- Ability to present information effectively in one-on-one and small group settings
- Comfortable interacting with individuals at all organizational levels
- Ability to work independently as well as collaboratively in a team-based environment
- Excellent customer service orientation and interpersonal skills
- Strong planning, organization, and time management skills

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.