Operations Manager

Organization Overview

Vertex Partnership Academies is a public charter International Baccalaureate World High School with a classical core in the heart of the Bronx. Our mission is to provide students with pathways for upward mobility while preparing them for the responsibilities of self-governance in a democratic republic. Everything we do is rooted in the four cardinal virtues: courage, justice, temperance, and wisdom. Our Lower Academy curriculum is designed to teach timeless truths in pursuit of the good, the true, and the beautiful.

All students train in the seven classical liberal arts of the Trivium and Quadrivium, with explicit instruction and practice of logic, grammar, and rhetoric, choose between Spanish and Latin, and trace the development of the Western Tradition.

Our Upper Academy provides students with rich options equal in rigor and stature: a Humanities-focused pathway with AP courses, or three different International Baccalaureate Career-related Programme pathways:
Biomedical Science, Computer Science and Cybersecurity, and Montessori Early Childhood Education, all of which have real-world partners and result in an industry credential.

At Vertex, our students have agency. Each day, they make choices about the kind of people they want to become, the lives they want to lead, and the society they want to build. It’s our sacred duty to equip them with the knowledge most worth having, to sharpen their critical thinking, and to create a space where they grapple with diverse viewpoints, express cogent arguments, and engage in democratic discourse.

Culture of Continuous Improvement

Enrollment

• Calendar
  • Professional Development for 3 weeks before meeting students
  • Instruction for students for 1 week in August before the fall session begins
  • Student-led family conferences three times a year (no instruction on these days)
• Professional Development and coaching
  • Participate in school-wide and weekly Operations and Student Support team meetings to gain important skills and understand critical information. Engage fully in team meetings to identify problems and create effective solutions.

Essential Job Functions

• Oversee and manage all aspects of the main office, ensuring service, organization, friendliness, and professionalism. Ensure reception and entrance spaces are clean, welcoming, and informative, and handle visitors and phone calls promptly.
• Assist core operational systems: student arrival, attendance, transitions, and dismissal
• Assist in preparing the school for the opening of the school year, including ordering curriculum and classroom supplies
• Assist in coordinating logistics for school meal services: ensure scheduling, troubleshooting, and compliance
• Manage the Free and Reduced Lunch Program and process
• Assist in planning and coordinating logistics for school-wide events, including occasional evenings or weekends

• Assist in translating documents into Spanish and provide live interpretation for events and meetings as needed
• Assist in managing facility requests, communicate with the facilities team, and ensure requests are completed

Enrollment

• Assist the student recruiting process, including outreach and tours for parents
• Assist with the upkeep of physical and digital student files and the coordination of student enrollment
• Assist in maintaining the student waiting list in accordance with State law; receive and organize applications
• Assist in ensuring new student lottery is run in compliance with the law; works with school leadership to document the process followed by an impartial party
• Assist in transmitting student transfer and withdrawal paperwork to and from students’ former or current school
• Assist in ensuring student information is accurate, organized, and filed as required by State law

Technology

• Assist school technology needs, including devices, software, and network infrastructure
• Assist distribution, maintenance, and collection of student and staff technology

Finance and Purchasing

• Assist the procurement, distribution, organization and inventory of school supplies
• Support as needed with annual financial audit process as needed (i.e., manage financial documentation/filing process to ensure efficient year-end audit)

Academic Operations

• Assist with all internal and external assessments, ensuring timely administration, scoring, and analysis
• Assist in preparing school for parent-teacher conferences, including but not limited to, printing of report cards, progress reports, and supplemental materials as required by school leadership
• Support the preparation, execution, and processing of internal and state assessments
• Support the backwards planning for tasks and projects, including but not limited to summer inventory, school year startup, scholar enrollment, assemblies, and end-of-year school closeout.

Qualifications

The ideal candidate moves with urgency and purpose, anticipating needs and managing systems.

Required:

• An expansive sense of your own agency
• A hunger for feedback from all stakeholders and a…