Executive Assistant

JOB TITLE:

Job Title: Project Coordinator - Executive Assistant

Location: Hybrid - Onsite 3 days a week - New York, NY 10036

Duration: 6 months, possibility of extension

Client’s Operational Excellence team is responsible for developing and managing programs, communications, and employee engagement for the Global Finance organization (spanning 13 finance functions). As the Operational Excellence Program coordinator, you will be a pivotal team member supporting these strategic initiatives of Global Finance.

You will be responsible for assisting in delivering and executing leadership and development programs throughout Global Finance and partnering with campus recruiting to attract top talent to our organization. We’ll expect you to provide event management for key milestone events, as well as reporting, and analyzing training statistics, and creating internal communications for our key stakeholders.

These deliverables are integral to the finance priorities for Client’s CFO and the Finance Leadership Team. Your role will not only be highly visible but also a critical component to our success in driving the Global Finance strategies and business priorities.

• Assisting with all Program events and off-site logistics for key Global Finance talent initiatives, including leadership development, undergraduate, and MBA programs
• Serving as a central contact and point person for our program participants, vendors, intern managers, recruiters, and AV/facilities/conference services contacts
• Being present at programming activities, including scheduled trainings, as well as various after-work social events
• Partnering with campus recruiting, which includes securing interviewers, attending some recruiting events, and acting as a representative for our Global Finance organization
• Serving as the Learning Administrator and pulling various reports on colleague completion rates against the Global Finance learning goal (VLOOKUP and pivot table knowledge)
• Driving engagement across the Global Finance community, assisting with the execution of town halls, updating the intranet site, and creating new initiatives that align with our organizational goals
• Contributing to content creation for the monthly Finance newslette
  r as well as leadership end-of-week updates

• Minimum Bachelor’s degree
• Minimum 3 to 5 years related experience
• Exceptional communication skills, both written and verbal
• Experience with stakeholder
  management across all levels of the organization
  
  Strong project planning and organizational skills, with the ability to drive multiple projects simultaneously
• Great attention to detail and eye for design
• Knowledge of finance is preferred
• Proficient in Microsoft Office: Word, Excel, PowerPoint, Office 365, Teams, Zoom & Share Point

• You can multitask and handle multiple projects at once while delivering quality and value-added output.
• You have a can-do, upbeat attitude, with the ability to work in a collaborative organization.
• You want to learn and be a valued team member.
• You can influence others and move toward a common vision or goal.
• You have exceptional attention to detail.