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Accounts Payable Coordinator
Job in
New York City, Richmond County, New York, USA
Listed on 2026-01-06
Listing for:
Empire State
Full Time
position Listed on 2026-01-06
Job specializations:
-
Finance & Banking
Accounting & Finance -
Accounting
Accounting & Finance, Accounting Assistant
Job Description & How to Apply Below
* Applicants MUST submit a cover letter with resume to be considered.
* This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION:
Process & manage vouchers in People Soft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in People Soft financial management system.
WORK PERFORMED:
- Conduct preliminary audit on non-contractual and contractual invoices.
- Enter contractual and non-contractual vouchers into People Soft financial management system.
- Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
- Run reports on the status of various vouchers upon request.
- Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
- Set up new vendors and update existing ones as needed.
- Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).
- Maintain all IRS related documents such as, but not limited to W-9s, and banking information.
- Provide payment documentation and interface with internal and external parties.
- Itemize, catalog and archive closed and purged folders and/or invoices.
- Prepare monthly LMDC A/P Aging report for review by the Controller.
- Complete all email requests as assigned.
- Complete all special projects assigned.
Education Level required: Two-year college degree or equivalent experience.
Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems.
Knowledge required: Must have experience with People Soft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.
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