Senior Finance and Budget Assistant

Org. Setting and reporting

This position is located in the united nations alliance of civilizations (unaoc) office in new york, usa. Unaoc is a united nations entity that builds bridges between societies, promotes dialogue and understanding, and seeks to forge the collective political will required to accomplish these tasks. Unaoc works as a convener and facilitator to bring all sectors of society together to strengthen intercultural and interreligious dialogue to diminish hostility, and promote mutual respect and harmony among the people and cultures of the world.

Unaoc's activities are fashioned around the five pillars of education, youth, migration, media, and women as peace mediators in identity-based settings. The senior finance and budget assistant will report to the head of the administration unit, under the overall supervision of unaoc director.

Responsibilities

Within limits of delegated authority, the senior finance and budget assistant will be responsible for the following duties: budget:
• acts as certifying officer on behalf of and in the absence of programme managers.
• undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
• prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• assists managers in the elaboration of resource requirements for budget submissions.
• undertakes research and provides support to higher level finance & budget officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• assists in the preparation of budget performance submissions.
• assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• monitors integrity of various financial databases.
• verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• co-ordinates with other finance and budget staff on related issues during preparation of budget reports. Claims:
• reviews, analyses and processes payments to third-parties, commercial entities, individuals and troop-contributing countries, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims. Treasury:
• reviews incoming payment instructions with regard to banking details and sources of funds.
• prepares payments for final disbursement by cashier.
• dispatches payment instructions and cheques to banks.
• creates receipts and deposits for all incoming funds.
• notifies payees of status of payments.
• assists staff members, fund management officers and donors regarding queries on payment and deposit-related issues.
• liaises with banks worldwide regarding outstanding items and payment instructions.
• investigates complaints on non-receipts.
• reviews inter- and intra-unit processes with the aim to optimize workflow and customer orientation.
• monitors/reviews methods used to remit payments.
• assists in preparation of periodical reports: cash flow, contributions, etc.
• follows up on audit recommendations.
• follows up on fraud cases.
• files and archives as required. General administration:
• keeps up to date on documents/reports/guidelines that have a bearing on matters related…