Legal Executive Assistant; Global Law Firm

Position: Legal Executive Assistant (Global Law Firm)

Legal Executive Assistant (Global Law Firm)

This range is provided by Kay Search Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$95,000.00/yr - $/yr

Position: Legal Executive Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary:

A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge‑style, high‑level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Executive Assistant (Global Law Firm)

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa‑related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new‑business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Executive Assistant (Global Law Firm)

• Bachelor's Degree preferred
• 5+ years of related administrative experience in a law or professional services firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and Power Point
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Legal Services and Law Practice

Inferred from the description for this job

Medical insurance
Pension plan
Paid paternity leave
Tuition assistance
Disability insurance
Child care support
Vision insurance
Student loan assistance
401(k)
Paid maternity leave

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