IP Patent Docketing Quality Review Specialist

At Arent Fox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

JOB TITLE: IP Patent Docketing Quality Review Specialist

DEPARTMENT: IP Administration

REPORTS TO: IP Patent Docketing & Technology Manager

FLSA CLASSIFICATION: Non-exempt

LOCATION:

This position is available in the following office location(s) - Washington, DC, Los Angeles, San Francisco, Chicago, Boston, New York

JOB SUMMARY

This individual will be responsible for reviewing work completed by IP Patent Docketing Specialists, ensuring data entered is accurate and corrected, when required, in order to ensure the highest level of accuracy within our docketing database. As a Quality Review Specialist, this individual will be involved in the training of new staff members and will be a point of contact for Docketing Specialists or other firm staff members who may have questions or need additional assistance regarding docketing-related matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

• Review all US and foreign patent docket updates to ensure data integrity and strict compliance with country law, client guidelines and established departmental policies and procedures. Make appropriate database corrections or communicate the corrections to the Docketing Specialist in a helpful and professional manner in order for the team member to gain a more thorough understanding of the situation;
• Assist with training docketing staff members, both during a new Specialist's initial training and as required based on staff and department needs;
• Conduct internal audit reviews of patent client portfolios and make appropriate database corrections;
• Work with IP Patent Docketing Manager and IP Patent Docketing Coordinator to ensure client and firm requirements are met based upon department guidelines; regularly review and ensure accuracy of information in docketing system.
• Work closely with the IP Patent Docketing Manager and IP Patent Coordinator in identifying problems or inaccuracies in departmental policies and procedures; assist with changes and implementation.
• Prepare system reports and customized queries upon request or on a routine basis.
• Assist with special projects, including new matter intakes, as assigned.
• Prepare and send final docket reports to appropriate staff members to ensure deadlines are timely met, including professional and support staff.

OTHER DUTIES AND RESPONSIBILITIES

• Staff training, including participation in training of new staff members and creation or maintenance of training materials to ensure they reflect our current practices and procedures;
• Assist with reconciliation of audit reports and maintenance of database records;
• Assist with other IP related tasks, as necessary.
• Assist with client intakes.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

• Thorough knowledge and understanding of domestic and foreign patent prosecution procedures, terminology, and deadlines required;
• Strong organization, problem-solving, analytical decision-making, proofreading and reading comprehension skills;
• Excellent communications skills, both verbal and written;
• Accurate data entry skills;
• Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity and accuracy;
• Proficiency in use of office software such as Word and Excel helpful;
• Flexibility for overtime required

Education:

• Bachelor's degree is preferred. Related work experience may be used in lieu of formal education required.

Experience:

• Minimum seven (7) years patent docketing experience using a computerized docketing system, CPI and/or Patricia experience preferred
• Minimum one (1) year patent docketing quality review experience
• Prior law firm experience required

ABOUT ARENTFOX SCHIFF:

Arent Fox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.

The annualized good faith base salary range for this position in the following location(s):

• New York: is a minimum of $78,000 to a maximum of $117,000 per year.

The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate's overall qualifications for the position as assessed by the Firm.

Arent Fox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment…