Accounting Clerk

School - Staff - Immaculate Conception Catholic School

Immaculate Conception Catholic School in Hialeah (Dade County) Florida, is hiring a full-time Accounting Clerk
. Responsibilities include but are not limited to depositing, cash handling, adjustments, past‑due accounts, helping with the collection of past‑due balances, processing invoices/credit, invoice matching, filing, and other related responsibilities. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

• Prepare deposits, maintaining complete and accurate journals and ledgers for all sources.
• Prepare weekly deposits including collection deposits on Mondays after weekend Masses collection count.
• Oversee Offertory Count on a weekly basis.
• Enter invoices submitting for payables in Connect Now, cut checks, obtain Pastor’s signature and mail.
• Track and sort accounts payable and accounts receivable.
• Update information for the church membership files for contribution reporting and offering envelope distribution.
• Prepare tamper‑evident envelopes for all masses on a weekly basis.
• Process ABCD annual campaign transactions and reports.
• Be diligently aware of cash flow status, informing the Business Manager of low cash/transfer needs.
• Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
• Attend weekly staff meetings.
• Other duties as assigned.

• Associate’s degree in Accounting required.
• Must be supportive of the mission and tenets of the Roman Catholic Church.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and accounting practices.
• Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques.
• Knowledge of principles and practices of non‑for‑profit accounting a plus.
• Knowledge of accounts receivable and general ledger.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning financial and contributors’ files.
• Must have professional demeanor.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.

Subject line should read: Accounting Clerk.