Accounting and Receiving Manager

The William Vale, 111 N 12th St, Brooklyn, NY 11249, USA

• Organize and categorize all incoming invoices for efficient processing.
• Collaborate with department heads to reconcile invoices.
• Ensure correct amounts are billed by vendors.
• Verify all charges represent authorized and legitimate purchases with appropriate backup documentation.
• Identify invoiced goods and services not yet recorded in AP at month‑end to support accrual reporting.
• Assist with month‑end closing activities, ensuring all purchase orders for the period have been received.
• Verify invoices are properly coded and posted to the correct cost center or general ledger account within the accounting system.
• Research and resolve vendor inquiries, discrepancies, and payment‑related issues.
• Perform weekly reconciliations of vendor statements and address both vendor and internal inquiries promptly.
• Verify the accuracy of Use Tax on applicable invoices.
• Maintain organized filing systems for AP invoices, vendor documentation, and contracts.
• Participate in month‑end account reconciliations and prepare required audit documentation.
• Manage and update Certificate of Insurance (COI) records as needed.
• Receive, onload, and unpack deliveries.
• Inspect delivered items for damage and check packing slip/invoice against purchase order for accuracy and completeness.
• Record receiving data accurately in the company’s procurement system.
• Organize and store received items in the warehouse and monitor inventory levels.
• Log received deliveries daily and notify departments via email.
• Handle ad‑hoc tasks and special projects as assigned to support the team and organizational objectives.

• Excellent communication and organization skills.
• Must be able to lift 25–50 lbs with frequent lifting and/or carrying of objects.
• Must have the ability to walk, stand, and bend continuously throughout the day.
• Must be able to recognize potential safety hazards and security problems in the hotel and act upon each accordingly.
• Some college level study in Accounting or Finance or relevant on‑the‑job experience; specific experience in accounts payable is a major plus.
• Basic understanding of standard accounts payable principles.
• Working and technical knowledge of Microsoft Office Products; intermediate to advanced Excel skills.
• Experience in Acumatica, Profit Sword software, HMS, and Birchstreet system is a plus.
• Strong attention to detail and accuracy; prioritize and plan work effectively and efficiently.
• Must be able to effectively communicate both verbally and written, with all levels of colleagues in an attentive, friendly, courteous and service‑oriented manner.
• Ability to support excellent vendor relationships.

Compensation Salary ($65,000)

This job description is intended to provide information essential to understanding the scope of the position. It is not an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.

The William Vale combines its desirable location, uniqueness and personalized service that are guaranteed to touch the core of our guests. We are serious about diversity and therefore draw upon the diverse backgrounds and genius of our peculiar team for success.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.