Billing Coordinator

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Job Title: Billing Coordinator

Office

Location:

Jericho, NY

About Grassi: After more than 40 years of business growth and industry change, Grassi has redefined what it means to be an advisor and accountant to today’s businesses and individuals. Nationally ranked as one of the largest and fastest-growing accounting firms in the nation, Grassi is a leading provider of advisory, tax, and accounting services across key sectors including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, and more.

Several publications have ranked us among the top accounting firms to work for, highlighting our strength in work-life balance, culture, and wellness categories. With over 550 employees and nine offices spanning the New York Metropolitan Area, Long Island, the Northeast, Florida, New England, and an international presence in Italy, we are strategically positioned to serve clients locally and globally. In 2023, Grassi became an employee-owned company by implementing an ESOP, establishing our independence and empowering our people to drive the firm’s future success.

The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm’s stock, making them integral to the company’s future.

Job Summary: We are currently seeking a Billing Coordinator to join our team in our Jericho, NY office.

• Ensure accuracy and completeness of billing information and records
• Prepare and issue monthly invoices for distribution
• Review remaining WIP balances after biller is completed, inquire about aged amounts and note all explanations on report before sending to Director for review.
• Maintain billing spreadsheet for completed biller assignments
• Interact and meet with Partners/Billers regarding WIP and AR.
• Monitor Billing Team email for completion of billing and client/biller inquiries.
• Provide customer service with clients and prepare ad hoc analysis as requested
• Receipt application and distribution of daily report (when assigned)
• Assist with monthly distribution of statements
• Communicate with clients regarding payments/invoices, assist collection team with follow up on overdue accounts.

• 3-5 years of billing experience and knowledge of bookkeeping
• Comfortable with mathematics and financial data
• Understanding accounting principles and Firm practices
• Ability to prioritize and multitask while sustaining great attention to detail
• Excellent organizational and communication skills
• Strong customer service skills
• Proficient with Microsoft Office Suite applications, including Word, Outlook, Excel, Power Point

Flexibility: Our work-life balance initiatives include generous paid time off, flexible “Dress for Your Day” dress code, telecommuting options, flex-time policies, and summer hours, enhanced by our Floating Summer Friday’s program, which allows team members three extra Fridays off during the summer months in addition to their PTO.

Company Culture: Here at Grassi we are dedicated to creating an environment for our team members that is positive, productive, and aligns with our company’s high standards of inclusivity, diversity, and equity. We work closely with our DEI Council and Grassi Women’s Council to organize events throughout the year to bring the firm together for open dialogue and awareness of global diversity issues.

Through our charitable initiative, Grassi Gives Back, we proudly support organizations such as Ronald McDonald House, Toys for Tots, Autism Speaks, Long Island Cares, and many of our nonprofit clients.

Benefits Package: Competitive base compensation with eligibility for a raise and bonus each June or December based on performance metrics and level. Medical, Dental, and Vision Insurance, employer contribution to life insurance, 401(k) plan, ESOP, and client and employee referral bonus program.

ESOP Owned: The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm’s stock, making them integral to the company’s future. Unlike many other ESOPs, Grassi’s…