Office & Accounting Manager

Albany, NY

Base pay range: $70,000 – $80,000 per year.

This role oversees accounting, payroll, HR support, and office administration for a small, growing R&D facility in Albany, NY. Reporting directly to a senior executive, this position is ideal for a hands‑on professional who enjoys wearing multiple hats in a startup environment.

• Manage accounts payable and receivable, including invoicing, collections, and vendor payments
• Prepare financial statements, management reports, and cash flow analysis
• Process weekly payroll and maintain employee records (ADP)
• Track and analyze R&D expenses to support tax credit eligibility and compliance
• Coordinate with internal teams and support audits related to financial reporting and R&D tax credits

• Provide administrative support to executives and staff
• Manage office operations, supplies, inventory tracking, and purchase orders
• Act as liaison with building management and oversee facilities‑related needs
• Maintain organized records, reports, and invoices
• Support day‑to‑day office and operational activities

• Bachelor’s degree in a business‑related field, or Associate’s degree with 5+ years of relevant experience
• 3–5 years of accounting experience required
• Experience with facilities or office management preferred
• Exposure to a Japanese business environment is a plus

• Working knowledge of GAAP and general ledger accounting
• Experience with AP/AR, reconciliations, inventory, and payroll processes
• Familiarity with payroll systems; ADP preferred
• Strong Excel and MS Office skills
• Excellent organizational, communication, and time‑management skills
• Ability to work independently in a fast‑paced, collaborative environment