Accounts Payable & Billing Coordinator

Accounts Payable & Billing Specialist – Hybrid

We are seeking a detail-oriented and proactive Accounts Payable & Billing Specialist to join our accounting team. This hybrid role offers a unique opportunity to contribute to both the accounts payable and billing functions of our organization. The ideal candidate will be highly organized, tech‑savvy, and capable of managing multiple responsibilities with accuracy and efficiency.

• Accounts Payable Responsibilities:
  • Code, enter, and process vendor invoices accurately and in a timely manner.
  • Execute payment runs and ensure adherence to company policies.
  • Perform monthly credit card reconciliations and follow up on outstanding receipts.
  • Maintain vendor records and respond to vendor inquiries.
  • Support month‑end close processes and assist with accruals as needed.
• Billing Responsibilities:
  • Process and review account setup forms to ensure accurate billing configuration.
  • Handle credit and rebill requests and coordinate with internal teams for resolution.
  • Execute regular billing cycles and upload invoices to client portals.
  • Reconcile customer accounts and investigate billing discrepancies.
  • Communicate with customers regarding billing questions and support issue resolution.

• 2+ years of experience in accounts payable, billing, or a related accounting function.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (AvidXChange and Win Team preferred).
• High attention to detail, strong organizational skills, and the ability to manage multiple deadlines.
• Excellent communication skills and a collaborative mindset.

Schedule: Monday‑Friday 8:30 AM–5:30 PM

Salary: $65,000

• Associate's Degree
• Bachelor's Degree
• High School Diploma or GED

• Paid Holidays
• 401(k)/403(b) Plan
• Dental Insurance
• Paid Vacation
• Paid Sick Days
• Vision Insurance
• Medical Insurance
• Life Insurance

• Employment Verification

Travel is required.

• Day shift

Entry level

Full-time

• Accounting / Auditing and Finance

• Facilities Services

Manhattan, NY