Accounting​/Logistics Assistant

About the job Accounting/Logistics Assistant

Our client, a chemical manufacturer, is seeking an Accounting and Logistics Assistant in New York.

• Managing Accounting and Logistics activities in the United States of America, including but not limited to
• Prepare and verify daily reports
• Prepare daily income/sales and prepare daily journal entry
• Prepare daily deposits of sales receipts
• Reconcile bank accounts and general ledger accounts
• Communicate with manager and others working on the accounting tasks
• Compile monthly reports
• Investigate and collect outstanding invoices
• Input AP Expenses
• Prepare and Submit Monthly Payment Lists to Management for Approval
• Provide assistance to prepare financial statements
• Bank Account Reconciliation, manage AR and AP accounts
• Creating invoices, inform payment status and cash collection in a timely manner.
• 100% Achievement on accuracy to reporting financial information.
• Complete accurate purchase orders to HQ office according to customers orders
• Negotiate with HQ office to obtain best shipping schedules for customers.
• Contact customers to confirm delivery date and address.
• Respond to delivery related inquiries and concerns from customers.
• Forward the shipping documents to custom brokers and customers
• Coordinate with the forwarding agent and provide accurate, up-to-date information to customers
• Notify customers about any delivery delays in advance
• Enter the daily PO transactions into our system
• Prepare proper invoice for billing to our customers
• Monitor consignment inventory carefully
• Issuing Purchase Orders, send Invoices and Purchase Orders, inform delivery status in a timely manner
• Upgrade Logistics Systems by developing SAP or SAGE process
• manual detailing filing and shipment tracking methodologies,
• Provide Logistics updates to staff on a weekly or monthly basis.
• Ensure all customers support done correctly and on timely basic.
• Accuracy, quality satisfaction

• Accounting Knowledge skills and abilities
• Good verbal and written communication skills
• Excellent attention to detail/Self-learning skills
• Logistics Knowledge skills and abilities
• Adaptability/Continually seeking improvement
• Computer literacy and the ability to use various specialist applications
• Good analytical and creative problem solving skills.
• People person who is confident and has a positive personality
• Strong organizational and time management skills are critical must adhere to deadlines, multi-task and be able to prioritize.
• Ability to work both independently, with minimum supervision, and in a team environment
• Ability to learn quickly, manage workload in a cooperative and demanding environment
• Knowledge and experience with Microsoft Office.

• Working hours:
• Generally, you will be expected to work 40 hours per week.
• The regular office hours are from 9:00 A.M. to 6:00 P.M., with unpaid one hour lunch time between 12:00 noon and 2:00 P.M., Monday through Friday.

• Salary: based salary per calendar year; pay semi-monthly
• FLSA Exempt Status:
  Non-Exempt position
• Introductory Period: 3 months
• Performance evaluation: annual basis at around the end of the year
• Benefits:
  Medical, Dental, Vision and life Insurance; 401K Plan;
• Vacation days: 1-3 years: 10 days; 4-10 years: 15 days; over 10 years: 20 days.
• Personal & Sick days: 7 days
• Business expense: reimburse reasonable travel expenses
• Confidentiality: agree not to disclose our information to others