Accounts Payable Coordinator
Listed on 2026-01-12
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Accounting
Accounting & Finance, Office Administrator/ Coordinator -
Finance & Banking
Accounting & Finance, Office Administrator/ Coordinator
About the Role
Join to apply for the Accounts Payable Coordinator role at Empire State Development
.
Applicants must submit a cover letter with their resume to be considered.
This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
Pay RangeBase pay: $52,250.00/yr – $59,000.00/yr.
Core ResponsibilitiesProcess & manage vouchers in People Soft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in People Soft financial management system.
- Conduct preliminary audit on non-contractual and contractual invoices.
- Enter contractual and non-contractual vouchers into People Soft financial management system.
- Assist the A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
- Run reports on the status of various vouchers upon request.
- Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
- Set up new vendors and update existing ones as needed.
- Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).
- Maintain all IRS related documents such as W-9s and banking information.
- Provide payment documentation and interface with internal and external parties.
- Itemize, catalog and archive closed and purged folders and/or invoices.
- Prepare monthly LMDC A/P Aging report for review by the Controller.
- Complete all email requests as assigned.
- Complete all special projects assigned.
Minimum Qualifications
- Education:
Two-year college degree or equivalent experience. - Relevant experience: 1–2 years hands‑on experience with automated Accounts Payable Systems.
- Knowledge:
Must have experience with People Soft financial management system, knowledge of A/P processing procedures, working knowledge of Microsoft Excel and Outlook.
Salary range as specified.
Comprehensive Benefits Package.
Job Details- Seniority level:
Entry level - Employment type:
Full-time - Job function:
General Business - Industries:
Economic Programs
New York, NY
Final date to receive applicationsNot specified.
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