Entry-Level Accounts Payable Coordinator

Entry-Level Accounts Payable Coordinator – New York

The New York office of Willkie Farr & Gallagher LLP is looking for an entry-level Accounts Payable Coordinator to support the Finance & Accounting Department. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices across six countries.

The Accounts Payable Coordinator will work closely with the Accounts Payable Supervisor and the team to manage and process payments, maintain records, ensure all accounts payable activities are handled efficiently and accurately for all domestic offices and maintain internal controls that fulfill the firm’s requirements and regulatory requirements. This role requires strong analytic skills, attention to detail, a client‑service driven mindset, and the ability to work in a fast‑paced environment.

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

• Process and manage accounts payable transactions, including verifying invoices, sales & use taxes, approvals, coding to client matters, general ledger accounts and offices, while ensuring timely payments to vendors.
• Reconcile vendor statements and resolve any discrepancies.
• Maintain and update vendor records according to W9 & W8‑BEN forms received, ensuring accuracy and compliance with company policies and 1099 reporting.
• Assist in month‑end closing processes, including uploading various tax files into the accounting system.
• Ensure compliance with accounting policies and regulatory requirements including imputed sales & use tax for out‑of‑state purchases.
• Prepare and process wire transfers, ACH payments and check runs.
• Monitor accounts to ensure payments are up to date.
• Communicate with vendors and internal departments to address any payment or billing issues in a thorough and timely manner.
• Assist with audits by providing supporting documentation and records by specified due dates.
• Contribute to process improvement initiatives for increased efficiency.
• Additional duties as requested.

• Bachelor’s degree in Accounting, Finance, Business or similar required.
• Prior internship experience a plus.
• Proficiency in Microsoft Office, especially Excel required.
• Strong attention to detail, accuracy, and problem‑solving skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Strong organizational and analytical skills and the ability to prioritize tasks in a fast‑paced environment.
• Ability to maintain confidence, exercise discretion and good judgement.
• Ability to commute to the office 4‑5 times a week.

• Ability to sit at a desk most of the working day and walk short distances.
• Needs manual dexterity, speed and accuracy in handling office equipment.
• Ability to work efficiently and accurately in an atmosphere of frequent interruption.
• Ability to work in close proximity to other individuals.
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 15 lbs.

Non‑exempt.

USD $60,000.00 – $65,000.00 per year.

The salary range for this role represents the firm’s good‑faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the career section of the firm’s website.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality,…