Legal Billing & Collections Specialist

Legal Billing & Collections Specialist

Join to apply for the Legal Billing & Collections Specialist role at Tarter Krinsky & Drogin LLP.

$80,000.00/yr - $95,000.00/yr

You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start.

TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact.

TKD is seeking a highly skilled Legal Billing & Collections Specialist to join our Accounting Department. In this key role, you will work closely with our Controller and Billing Supervisor to manage the full billing cycle and drive collections efforts across a diverse portfolio of client matters. This position will oversee the preparation, review, and execution of firm’s invoices, ensure accurate application of client billing requirements, and proactively manage outstanding receivables.

• Manage monthly billing cycle and process attorney invoices accurately and on time
• Review and finalize pre-bills in partnership with attorneys and support staff
• Prepare and submit invoices, including LEDES, task/phase billing, split billing, and AFAs
• Submit invoices through client e-billing platforms and resolve any submission issues
• Apply retainers/trust funds and process approved adjustments and write-offs
• Ensure compliance with client billing guidelines and firm policies
• Maintain up-to-date billing instructions, rate information, budgets, and client contacts
• Assist with billing reports, budget tracking, and financial summaries
• Review new client/matter intake to confirm accurate billing setup and rate details
• Respond promptly to internal and external billing inquiries
• Maintain confidentiality of client and firm financial information
• Support billing-related projects and process improvements; work overtime as needed

• Monitor accounts receivable aging and follow up proactively on unpaid invoices
• Communicate with attorneys and client billing departments regarding payment status
• Build and maintain positive client and internal relationships to support timely collections
• Identify and elevate collection concerns as needed
• Reconcile payments and maintain accurate A/R records

• 5+ years legal billing experience in a law firm
• Experience with e-billing platforms, LEDES, time-entry systems
• Strong organizational skills, accuracy, and ability to manage deadlines
• Excellent communication skills and professional client service mindset
• Possess a “can do” attitude and maintain a positive, team-oriented mentality
• Proficiency with law firm billing software (e.g., SurePoint (LMS)/RIPPE & KINGSTON), Aderant, Elite, 3E, or similar

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hybrid schedule:
Tuesdays, Wednesdays, and Thursdays in‑office with the option to be remote Mondays and Fridays.

We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and…