Accounting Assistant; Bookstore​/Seasonal

Accounting Assistant (Bookstore)/Seasonal Employment

Join to apply for the Accounting Assistant (Bookstore)/Seasonal Employment role at Chautauqua Institution

The Chautauqua Bookstore is located on Bestor Plaza and is open all year round. The Bookstore carries a variety of merchandise including a wide selection of new books, Chautauqua themed clothing and souvenirs, stationery, posters, creative and educational toys for children, locally produced products and international Fair Trade items. During the summer season the bookstore is open daily from 9 a.m. to 9 p.m.

Compensation for this position starts at $16.00/Hour and, with demonstrated experience and qualifications, candidates may earn up to $17.50/Hour.

Work day responsibilities:

• Reconciling cash drawers and preparing receipts for deposit.
• Researching reasons for any issues in balancing cash, checks, credit card and interdepartmental transfers.
• Counting reserve funds and ensuring an adequate supply of change on hand.
• Data entry of cash receipts.
• Assisting the accounts payable manager with various financial operations including invoice reconciliation and voucher preparation.
• Running the point of sale system and providing customer service when needed.
• Delivering and picking up at the Colonnade Building, including change for petty cash reimbursements.
• General department filing.
• Running tape for daily and monthly totals to check against reports.
• Checking vendor statements against processed invoices for missed or late bills.
• Contacting vendors for paperwork (W-9s, credit memos, invoices).
• Matching receiving slips to accounts for pay-out and processing for payment.
• Preparing vendor checks for mailing.

Referral program:
Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90 days from the first physical date of work. For seasonal positions working less than 6 months, the new candidate must remain actively employed for at least 30 days from the first physical date of work and until the closing date of the season (last Sunday in August).

Schedule:

Seasonal employment during summer operations starting annually each June and concluding in August. Scheduled hours may include weekends and holidays.

Typical schedule:

10:00 a.m. to 5:30 p.m. for an average of 37.5 hours/week.

Living on the grounds:
No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance.

About Chautauqua Institution:
Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities.

The Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization.

Commitment to IDEA:
Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in its strategic plan. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law.

Seniority level:
Entry level

Employment type:

Part-time
Job function:
Accounting/Auditing and Finance