Disbursement Supervisor

Join to apply for the DISBURSEMENT SUPERVISOR role at NYC Department of Social Services
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Applicants must be permanent in the Bookkeeper Civil Service title or be permanent in a comparable title eligible for 6.1.9 title change.

The Office of Child Support Services, Fiscal Operations handles all fiscal-related activities and ensures that child support accounts are built, updated and maintained so that payments received are disbursed accurately and timely to the correct parties, and that all misdirected funds are properly rerouted to the correct account, resulting in proper enforcement of child support orders. Accounting resolves issues with disbursements, batch adjustments, and processes returned checks, replacement checks and stale-dated checks.

The unit also reconciles receipts, batch transactions, and daily disbursements, as well as all bank accounts and exception reporting, including $9 million in credit card payments. It ensures fiscal integrity by preventing fraud throughout the collection and disbursement process, prepares statements and ensures appropriate financial controls are in place so that only proper expenditures or credits are approved, and monthly reports are updated, reconciled and accurately maintained.

Under general supervision of the Coordinator of Accounting, with latitude for independent initiative and judgment, the Bookkeeper III supervisor assists in the performance of difficult and responsible work regarding collection and disbursement of Child Support monies to respondents (custodial parents) and the Department of Social Services. The supervisor manages the Bookkeeping Unit responsible for maintaining bookkeeping records of deposits and disbursement of over $500 million in child support funds annually.

The Office of Child Support Services (OCSS) is looking to recruit one (1) Bookkeeper III to function as a Disbursement Supervisor within Fiscal Operations who will:

• Prepare and distribute work schedules and train Bookkeeping II staff when required; resolve difficult workflow problems and adjust procedures and methods.
• Review work of subordinates by examining records and other data to ensure that agency policies and procedures for child support collections are followed.
• Supervise staff responsible for posting journals, ledgers, and all books pertaining to cash accountability; verify accounting data for accuracy and completeness, and examine claims and vouchers before approval.
• Review reconciliation of ledger accounts and cross‑total comparisons to ensure compliance with generally accepted accounting principles.
• Submit monthly reports to the Coordinator/Director for submission to various city agencies including the Controller’s Office.

BOOKKEEPER – 40526

• Completion of 30 semester credits from an accredited college or university, including 6 credits in accounting; or
• A four‑year high school diploma or its equivalent and two years of satisfactory full‑time bookkeeping experience; or
• A satisfactory combination of education and/or experience equivalent to the above. College education may replace experience on the basis that 15 semester credits qualify for each year of experience, but all candidates must have a high school diploma or equivalent and either 6 semester credits in accounting or 6 months of described experience.

To be eligible for Assignment Level III, individuals must have, in addition to the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full‑time bookkeeping experience.

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at (Use the "Apply for this Job" box below)..

New York City residency is generally required within…