Accounts Payable Specialist

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This range is provided by RTM Business Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$55,000.00/yr - $60,000.00/yr

RTM Business Group

Hybrid in NY, NJ, CT

Full-time

51-200 employees

Industry: Market Research

Originally posted January 2026; this is a 100% hybrid, full-time role

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer‑to‑peer collaboration.

Our events are located in major cities throughout the country - LA, Austin, San Diego, Miami, Chicago, DC, etc. Our team travels together which is a truly unique experience, different from "traditional" work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

We're looking for a detail‑oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions.

You’ll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate is someone who thrives in a fast‑paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work.

This hybrid role is in NY, NJ and CT with 2 days a week in the office.

• Manage the full‑cycle accounts payable process, including invoice review, coding, and timely payment processing
• Maintain accurate and up‑to‑date records of all accounts payable transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
• Ensure proper documentation by matching purchase orders and contracts with invoices
• Prepare and process payment batches, including checks and electronic transfers
• Monitor payment deadlines to ensure on‑time disbursements
• Perform credit card and bank reconciliations
• Support month‑end close activities and audit preparations
• Maintain compliance with company policies, financial regulations, and internal controls
• Assist in optimizing financial workflows and suggesting process improvements
• Provide accounting support across multiple departments or entities as needed
• Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
• Partner with internal departments to resolve payment issues or documentation gaps
• Assist senior finance team members and respond to ad‑hoc accounting requests
• Calculate commissions based on sales performance and company policy
• Prepare and process timely, accurate commission payments to eligible employees
• Maintain organized records of commission structures, payouts, and supporting data
• Reconcile commission reports with actual sales data and address discrepancies
• Generate reports on commission activity to support payroll and sales leadership

• Bachelor's degree in Accounting, Finance, or a related field
• 2-3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
• Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
• Familiarity with GAAP and awareness of tax laws and regulatory compliance
• Proficiency in accounting software (e.g., Quick Books)
• Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
• Strong attention to detail, accuracy, and organizational skills
• Effective communication and collaboration skills
• Ability to work independently and cross‑functionally within a team

• Experience in conference or events‑related industries
• Familiarity with the following tools and platforms:
  • Airtable
  • Everstage
  • Quick Books
  • Hu…