Accounts Receivable​/Accounts Payable Coordinator

Administrative Administration New York, NY, US

Salary Range: $75,000.00 To $90,000.00 Annually

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves an inclusive community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx and the other in Manhattan.

The Ethical Culture Fieldston School has a long history of inclusion and belonging deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace all aspects of an individual, including their ancestry, family, identity, culture, and beliefs. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.

We expect members of our community to engage in open dialogue about living and learning in an inclusive environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.

The Accounts Receivable/Accounts Payable Coordinator will play an integral part supporting both student accounts and vendor payment functions in the Finance Office. The Coordinator will be someone who is detail oriented, highly organized and is able to provide outstanding customer service to ECFS families, staff, students and vendors. This role will dedicate approximately 70% of the time to accounts receivable and 30% to accounts payable.

The hiring range for this role is $75,000-$90,000. W hen determining the salary for a position, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education and training, as well as market and organizational considerations.

Please note that this is an onsite role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

• Supporting the enrollment process by maintaining detailed schedules of pending families, following up as needed, and ensuring deposit payments are coded correctly;
• Assisting with generating student billing in Blackbaud Billing Management, including setting up payment plans on student accounts as needed;
• Managing tuition collection by monitoring past due accounts, maintaining detailed aging schedules, and communicating with families by phone and email regarding balances, payment plans, and account questions; escalating at-risk accounts to the Assistant Director of Student Accounts;
• Entering payments from various sources, including Lockbox, in-house payments, electronic payments, and employee payroll deductions;
• Posting ancillary billing and related financial aid, such as late fees, tuition adjustments, tutor billing, transportation, supplies, laptops, and textbooks;
• Managing billing for after-school programs, summer camps, and other programs; applying financial aid discounts as needed; and coordinating with Auxiliary Programs and other departments to ensure billing policies are followed;
• Processing family refunds and…