Administrative Business Manager Broadway , NY

Classifications:
Full-time, Exempt

Reports to:

Executive Director (ED)
In-person position
Salary Range: $68K-80K

To execute all accounting functions for Steps Studios, Inc (Steps); to work with the ED and other key staff to support Steps’ mission, vision and values .

• Accurately maintain books for Steps using Quick Books software
• Payables/Disbursements – record all invoices and requests for disbursements in Payables, including petty cash. Prepare disbursements based on available cash and age of invoices; draft disbursements checks. Prepare and distribute 1099s.
• Receivables/Cash Receipts – record all invoices/pledges and cash receipts. Maintain schedules of accounts receivable and prepare periodic invoices.
• Cash Flow Management – Work with the ED to monitor cash flow and make recommendations for accessing credit.
• Reconciliations – manage and perform all reconciliations (Mind Body database, bank statements, credit cards, etc.). Submit all reconciliations to ED for review.
• Monthly/Year-End Close – support ED in the close of monthly and annual accounting cycle.
• Budget – support ED in creating annual budget; enter budget into Quick Books
• Reports – create and distribute reports.
• Oversee the fiscal integrity of the company including the preparation of the annual budget with the ED, manage cash flow and financial projections, create and distribute financial reports, and ensure financial accountability throughout the company

• Payroll – prepare and process weekly payroll and tax filings/payments. Maintain schedule of required payroll deductions for each employee and draft related disbursements. Distribute paychecks. Post payroll in Quick Books. Maintain employee records in payroll system, including set-up and termination.
• Manage Steps benefits program (including but not limited to health insurance, life and disability insurance, workers compensation, etc.).
• Oversee and manage human resources functions including recruitment, hiring, terminations, employee relations, compliance, etc.
• Administration – Negotiate, execute, and manage all contracts. Work with the ED to develop and implement all policies and procedures. Responsible for risk management. Oversee outside professional services (information technology, legal, accountants, etc.).

• Accounting transactions and payroll are processed accurately and in a timely manner. Reports are prepared and distributed in a timely manner
• Demonstrate effective use of resources, including time, money, and materials
• Demonstrate mastery of Quick Books
• Strict adherence to finance policies
• Protect the confidentiality of all Steps constituents

• Bachelor’s degree in accounting, finance or a related field preferred
• Knowledge of bookkeeping and generally accepted accounting principles
• Experience working with Quick Books; expertise in MS Word and Excel
• Human resources expertise and knowledge of best practices
• Excellent verbal and written communications skills
• Must exercise good judgment, show initiative, handle sensitive and confidential data in a trustworthy manner
• Strong organizational skills and the ability to work independently as well as in a team environment
• Discretion, maturity and composure, especially under pressure
• Ability to establish priorities and manage numerous assignments at one time
• Minimum five years bookkeeping experience required
• Ability to represent Steps in a professional manner

• Someone with a passion for dance and is interested in growing within the company
• A diplomat who can negotiate skillfully with an open-mind, patience, and a consultative manner
• A leader who listens well, bends when appropriate and yet is firm and decisive when necessary
• Someone able to…