Accounts Payable Specialist — QuickBooks Pro, NYC

Location: New York, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

Accounts Payable Specialist

Location: New York, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

A wholesale company in New York, NY is seeking an experienced and detail-oriented Accounts Payable Specialist to join its accounting team. The ideal candidate will have 3–7 years of accounts payable experience, strong knowledge of Quick Books, and the ability to manage a high volume of invoices while ensuring accuracy and timely payments.

This role is ideal for someone who is organized, dependable, and enjoys working in a fast-paced wholesale environment.

• Process vendor invoices accurately and in a timely manner.
• Verify invoices, purchase orders, and supporting documentation before payment.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain accurate vendor records and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding balances.
• Enter accounts payable transactions into Quick Books.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with month-end closing activities, including accounts payable reconciliations.
• Maintain organized digital and physical filing systems for accounting records.
• Collaborate with purchasing, receiving, and accounting departments to ensure accurate financial records.
• Support additional accounting and administrative projects as needed.

• 3–7 years of Accounts Payable experience required.
• Strong working knowledge of Quick Books is required.

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