Accounts Receivable & Payable Specialist

Title: Accounts Receivable & Payable Specialist

Location: Farmingdale, NY (On-Site)

Company: Lady Burd Cosmetics

Lady Burd Cosmetics is a third-generation, family-owned private label and custom formulation beauty manufacturer based on Long Island. With over 50 years of experience, we partner with emerging and established beauty brands to bring high-quality makeup and skincare products to market.

We are growing and modernizing our operations — and we’re looking for a detail-oriented, organized professional to support our finance and office operations.

The Accounts Receivable & Payable Specialist plays a critical role in supporting the financial and administrative backbone of our company. This position is responsible for accounts receivable, accounts payable, invoicing, ERP data entry, and general office coordination.

This role requires strong attention to detail, comfort working in Sage 300, and the ability to manage multiple financial workflows with accuracy and discretion.

• Generate and send customer invoices
• Apply customer payments (ACH, wire, check, credit card)
• Monitor aging reports and follow up on outstanding balances
• Communicate professionally with customers regarding payment status
• Assist with credit memos and reconciliations
• Enter vendor invoices accurately into Sage 300
• Match invoices with purchase orders and packing slips
• Prepare weekly check runs and ACH payments
• Maintain organized vendor files and payment records
• Communicate with vendors regarding billing questions
• Data entry and transaction processing in Sage 300
• Assist with month-end close tasks
• Support reconciliation of bank and credit card statements
• General front office support as needed
• Maintain organized digital and physical filing systems
• Assist leadership team with administrative coordination
• Support cross-department communication when needed

• 2–5 years experience in accounting, bookkeeping, or office administration
• Experience with Sage 300 (or similar ERP system preferred)
• Strong understanding of AR/AP processes
• Proficiency in Microsoft Excel and Outlook
• Highly detail-oriented and organized
• Strong written and verbal communication skills
• Ability to handle confidential financial information with discretion
• Process-driven and structured
• Calm under pressure
• Comfortable following systems and improving them
• Proactive in identifying discrepancies
• Team-oriented but capable of working independently
• Competitive salary based on experience
• Paid time off
• Growth opportunities within a scaling company
• Collaborative, family-oriented work environment
• $60,000 - $70,000 annual compensation range