Controller, Accounting, Financial Reporting

The Museum of the City of New York fosters understanding of the distinctive nature of urban life in the world’s most influential metropolis. It engages visitors by celebrating, documenting, and interpreting the city’s past, present, and future. Founded in 1923, the Museum of the City of New York (MCNY) showcases the city’s unique stories and cultural treasures. The country’s first and largest city museum, MCNY presents immersive exhibitions and programs at the intersection of history, popular culture, and art to 200,000 people annually, including 30,000 students and educators, fostering shared identity, civic pride and engagement, and social cohesion for New Yorkers.

MCNY has been recognized as one of the leading museums in New York City by publications such as Condé Nast Traveler and the New York Times, with Time Out New York awarding MCNY “Best Museum” in New York in 2021.

The Museum of the City of New York is seeking a Controller to be an essential member of the Administrative and Finance Team that will be responsible for directing and managing the day-to-day functions of accounting, budgeting, financial reporting and the annual audit as guided by the Chief Financial Officer. A key member of the Museum’s senior staff, the Controller will work cross-departmentally to maintain accurate accounting records.

This role currently oversees two direct reports, Staff Accountants for Accounts Receivable and Accounts Payable, and reports directly to the Chief Financial Officer.

Roles and Responsibilities:

• Prepare and record payroll journal entries, along with all other journal entries required to maintain accurate and complete general ledger records.
• Supervise and assist with the payroll process in coordination with Human Resources, validating that all employee calculations are accurate and that payroll costs are allocated to the correct project codes.
• Supervise the Staff Accountant team, overseeing Accounts Receivable and Accounts Payable functions to ensure timely and accurate processing.
• Reconcile payroll and operating checking bank accounts, as well as other asset accounts, and supervise all additional account reconciliations performed by the team.
• Prepare monthly activity reports and reconcile them with department heads to confirm the accuracy of departmental results.
• Prepare monthly Income Statement reports, including GOS, Restricted, and departmental reports, presenting monthly results and account balances.
• Review Income Statement reports against the budget and reforecasts with the Chief Financial Officer, analyzing and explaining significant variances.
• Assist department heads and the Chief Financial Officer, as needed, in the preparation of annual budgets and periodic reforecasts.
• Serve as the primary point of contact for the annual audit, coordinating communication and information requests with the external auditors.
• Prepare schedules and work papers for the annual audit, including depreciation, capitalization, payroll accruals, deferred revenue and expenses, and prepaid expenses, among others.
• Manage two full-time staff members serving as Staff Accountants for Accounts Receivable and Accounts Payable, providing guidance, training, and performance oversight.
• Perform other duties as assigned by the supervisor.

A successful candidate will have:

• A bachelor’s degree in accounting or finance is required; CPA certification is preferred.
• A minimum of five years of financial management experience, such as in an Assistant Controller role; experience in a nonprofit financial environment is required.
• Thorough knowledge of nonprofit accounting principles and financial reporting standards.
• Excellent computer skills are required, including advanced proficiency in Excel and Word, as well as experience with…