Accounts Payable Specialist

Accounts Payable Specialist Job Summary

The Accounts Payable Specialist is responsible for processing vendor invoices, payments, and reconciliations accurately and efficiently. This role ensures compliance with company policies, maintains accurate financial records, and supports reporting and analysis within the Finance and Accounting Department.

• Prepare and execute Purchase Requisition s / Purchase Orders. Ensure proper approvals based on dollar value.
• Research lowest price option for purchases
• Accurately record and code vendor invoices
• Prepare vendor invoices for approval by matching to purchase requisition / order and related proof of receipt documents (e.g. BOL)
• Prepare weekly payables report for Controller
• Prepare weekly vendor payments via check, ACH or wire
• Obtain and reconcile monthly vendor statements to ensure accuracy and completeness accounts payable records
• Record, research, and reconcile as necessary daily downloads of bank account and credit card activities
• Perform ad hoc financial analysis as required

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Experience with Quick Books or similar accounting software
• Strong proficiency in Excel (e.g., pivot tables, formulas, data analysis).
• Attention to detail and accuracy in financial data entry and reporting.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, for effective correspondence with customers, vendors, and internal teams.

• Knowledge of basic accounting principles and financial processes.
• Experience in accounts receivable, accounts payable, or finance roles.
• Familiarity with financial reporting, AR aging, and AP aging processes.
• Problem-solving skills for identifying and addressing discrepancies in accounts.

• Comfortable working in a fast-paced production environment