AR & Credit Coordinator

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Full Time Tri-Vin Imports Inc., New Rochelle, NY, US

Salary Range: $55,000.00 To $65,000.00 Annually

Compensation: $55,000-$65,000 Annually (Salary is contingent on candidate’s experience)

Type: Full-Time

About the Role:

Tri-Vin Wines and Spirits is seeking a detail-oriented and dependable AR & Credit Coordinator to join the Finance Department and provide cross-functional support to both Accounts Receivable and Credit/Collections. This role is responsible for day-to-day receivables activity, including cash application, account reconciliation, customer and key-account receivables, distributor and supplier billbacks, credit memo processing, payment research, collection follow-up, account aging, and accurate recordkeeping within Microsoft Dynamics 365 Business Central.

The ideal candidate is highly organized, comfortable working with financial data and customer accounts, and able to balance transactional AR responsibilities with proactive collection activity. This position requires professional and timely customer communication, strong follow-through, and the ability to coordinate with Finance, Sales, and other internal teams to resolve open balances and support healthy cash flow.

Key Responsibilities:

Cash Application & Payment Processing

• Review daily bank activity and accurately record and apply ACH, wire, third-party platform, online portal, check, and COD payments in Microsoft Dynamics 365 Business Central; reconcile cash batches to bank activity.

• Verify merchant settlement activity (including Fiserv) and research returned or rejected payments, NSF items, banking errors, stop payments, unauthorized transactions, and other payment corrections.

• Deposit, track, and reconcile incoming customer checks and prepare daily receivables reporting for management, including collections, cash flow activity, outstanding balances, and month-to-date performance.

Account Reconciliation, Credit & Collections

• Research and resolve payment discrepancies, unapplied or misapplied payments, account reconciliation issues, and aging balances while maintaining complete receivables documentation.

• Communicate with customers and key accounts regarding statements, aging, payment status, remittances, short payments, over payments, payment portals, past-due balances, and supporting documentation.

• Manage assigned customer accounts through collection follow-up, payment monitoring, periodic account-status reporting, and coordination with customers, Sales, Credit, and Accounting to resolve open items and support timely payment.

• Review accounts receivable aging and identify delinquent accounts, payment trends, and potential credit risks requiring follow-up or escalation.

• Contact customers regarding overdue balances, document collection activity and payment commitments, and follow up on promised payment dates in accordance with company procedures.

• Support the Credit function with account research, credit-related documentation, customer payment history, and information needed for credit review or account-status decisions.

• Partner with the Credit team and Sales to address past-due accounts, disputes, payment arrangements, credit holds, and other account issues requiring coordinated resolution.

Billbacks, Credit Memos & Audit Support

• Monitor the AR Billbacks mailbox and distributor/customer portals; review, validate, and route billbacks appropriately, prevent duplicate submissions, and track activity and deadlines.

• Maintain billback and deduction documentation in SharePoint and internal tracking systems; research disputes and follow up with customers, Sales…