Bookkeeper​/Office Manager

About UsHome Care Maintenance Company (HCMC Inc.) is a premier Property & Estate Management firm in the Hamptons, with over 20 years of experience providing exceptional service. Our team is known for professionalism, responsiveness, and meticulous attention to detail while managing luxury homes and properties throughout the Hamptons.

Position Available:
Full-Time Bookkeeper / Office ManagerHCMC is seeking an experienced, highly organized Full-Time Bookkeeper / Office Manager to oversee the company's day-to-day bookkeeping and office operations.

The ideal candidate will have strong accounting and organizational skills, be comfortable managing multiple responsibilities independently, and have experience working with Quick Books. This position requires someone who is detail-oriented, dependable, proactive, and capable of keeping financial and administrative operations organized in a fast-paced environment.

Key Responsibilities Manage Accounts Payable, including reviewing, entering, coding, and processing vendor invoices and scheduling payments

Manage Accounts Receivable, including invoicing, recording payments, monitoring outstanding balances, and following up on receivables

Process and maintain payroll, including employee hours, payroll records, deductions, and related documentation

Perform bank and credit card reconciliations and research/resolve discrepancies

Maintain accurate and up-to-date financial records in Quick Books Review  financial activity and maintain supporting documentation for transactions

Maintain vendor records, W-9s, certificates of insurance, and other required documentation

Coordinate with accountants and other financial professionals as needed

Assist with financial reporting and provide requested bookkeeping records and documentation

Oversee general office organization, administrative procedures, records, and filing systems

Manage the company's vehicle fleet, including registrations, insurance documentation, inspections, maintenance/service schedules, and related records

Monitor recurring company expenses, subscriptions, utilities, and vendor accounts

Maintain organized digital records on the company's shared drive as well as required hard-copy files

Assist management with day-to-day office operations and special projects

Communicate with vendors, employees, clients, and management regarding financial and administrative matters

Identify discrepancies or issues and bring them to management's attention promptly

Qualifications

Prior bookkeeping and/or office management experience required

Strong working knowledge of Quick Books Online and/or Quick Books Desktop

Experience with Accounts Payable, Accounts Receivable, payroll, and bank reconciliations

Proficiency in Microsoft Excel, Outlook, and general Microsoft Office applications

Strong understanding of basic bookkeeping and accounting principles

Excellent organizational skills and attention to detail

Ability to manage multiple deadlines and changing priorities

Strong problem-solving and follow-through skills

Ability to work independently while collaborating with management and other team members

Professional written and verbal communication skills

Ability to maintain confidentiality when handling financial, employee, and company information

Dependable, self-motivated, and proactive

Job Details

Schedule:

Monday through Friday, 8:00 AM – 4:30 PM

Employment Type:

Full-Time Compensation: $100-$130k Benefits: 401(k), health benefits, paid vacation, paid holidays, and bo