Staff Accountant

Organization Summary Maxim Management Services, LLC is a Management Service Organization (MSO) whose mission is to provide administrative and data analytic services to healthcare organizations, primarily physician practices. Maxim customizes its services to meet the special needs of any medical practice, from general consulting services to complete outsourcing of internal operations.

Job Summary We are seeking a highly motivated, organized and detail oriented, Staff Accountant to join our team. You will be responsible for supporting various financial functions within the organization, including but not limited to the preparation of month end financial reporting packets, budget preparation, source schedules and work papers, and statistical reporting. This is an excellent opportunity for an accountant who wants true ownership of a close cycle and broad exposure to multi-entity healthcare finance.

Qualifications

• Bachelor's degree in accounting or related field.
• Working knowledge of general ledger systems and spreadsheet experience required.
• Experience in budget processes.
• Excellent communication, interpersonal, and relationship-building skills.
• Proven ability to manage multiple priorities and meet deadlines.
• Ability to accept responsibility, work well on teams, and make decisions.
• Ability to identify problems and recommend appropriate resolutions.
• Strong analytical and problem-solving skills
• Exceptional proficiency in Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.

Key Responsibilities

• Prepare bank reconciliations and supporting work papers for payroll and FSA accounts in Acumatica ERP
• Record and maintain journal entries for accrued payroll, benefits, employee loans, accrued expenses, and bonus/vacation/profit-sharing accruals
• Prepare accrued productivity bonus calculations for midlevel and employed physicians
• Perform general ledger reviews for provider accounts, including profit and pushback analyses
• Maintain dues and memberships, workers' compensation entries, and periodic audit adjustment entries
• Track drug and supply inventory entries and verify inventory items are billed correctly in the practice management system (MEDENT)
• Prepare patient visit summaries by location and by provider
• Assist with month-end close tasks, including miscellaneous journal entries and vendor invoice processing

• Prepare and maintain the weekly cash projection, including actual payroll updates and ongoing adjustments
• Record medical cash receipts
• Roll financials forward and set up work papers for the next accounting period

• Prepare recurring payroll journal entries across multiple pay schedules
• Prepare provider payroll distributions, month-to-date expense reports, and salary/expense summaries
• Review physician on-call payouts and reconcile on-call charges posted in the billing system
• Complete quarterly 941 tax tie-outs and year-end payroll reconciliations
• Support quarterly midlevel compensation reviews and summary schedules

• Prepare annual 1099s across multiple entities
• Track tax preference items (gifts, meals, entertainment, donations)
• Assist with the annual budget and yearly cash projection
• Prepare statements of expenses and code benefits invoices
• Review charges and payments posted in the billing system and support unemployment insurance deposits
• Maintain coding sheets and perform other duties as assigned