Junior Accountant

Docu Ware stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life. Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team! #LI-DNP

Alicia Leach
Sr. Team Lead, People and Culture

We’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.

This is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.

We’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.

This is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.

This is a hybrid role based out of our Beacon, NY office.

• Record accounts payable in the accounting system. This includes pushing invoices through an internal workflow tool.
• Prepare weekly ACH and WEBPAY payments, as well as check payments when necessary as backup.
• Verify all purchases have proper purchase order approvals.
• Review all open PORs and invoices to determine monthly accounts payable accrual and posting of accrual to accounting system.
• Posting vendor prepaid journals in accounting system.
• Review invoices for use tax liability and posting use tax accrual in accounting system.
• Generating monthly, quarterly, semi-annual and annual sales tax reports in Avalara and CRM.
• Posting monthly recurring general ledger entries.
• Responsible for obtaining ACH enrolment forms and W9 forms from vendors.
• Reconcile monthly AMEX statement details including obtaining receipts, verifying purchase order approval, and posting monthly payable.
• Supporting Team Lead in month end close.
• Petty Cash – record disbursements and reconcile monthly.
• Process employee expense reports weekly for travel policy review, math check and manager approvals.
  
  Post reports to accounting system.
• Post daily cash receipts (checks, wire transfer, ACH and credit cards) including foreign tax withholding and bank fee journal entries. Obtain remittance details if not noted.
  
  Mandatory requirement to come into the office after 1pm on the last day of the month to prepare the check deposit.
• Manually…