AP Coordinator

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Full Time Saugerties, NY, US

Salary Range: $50,000.00 To $62,000.00 Annually

iMedview is a claims and litigation service partner with over 20 years of experience in the industry. Our expertise allows us to proudly serve both legal and insurance professionals nationwide. With a passion for delivering outstanding customer service and building lasting client relationships, we’re growing fast — and we pride ourselves on impeccable customer service and client relations.

• Proven Success
  :
  From a team of 10 to over 150 employees, with a retention rate of 90%+.
• Award-Winning Culture
  : A six-time “Great Place to Work” honoree, recently named to the Fortune Best Workplaces in New York 2026 list (small & medium business category).
• Client-Centric Approach
  :
  We’re more than a vendor - we’re a trusted partner.

This is a hybrid role designed to support flexibility while maintaining strong team collaboration. Candidates should reside within 100 miles of our Saugerties, NY office. While day-to-day work is performed remotely, periodic onsite attendance may be required for meetings, training, team events, and other business-related activities.

We are seeking an experienced, detail-driven Accounts Payable Coordinator to support efficient financial operations within our Scheduling Services Finance department. In this role, you will own the accuracy and timeliness of expert invoice processing, manage billing workflows end to end, and resolve fee-related inquiries and discrepancies with minimal oversight. This is a role for someone who takes ownership of outcomes, thrives in a metrics-driven environment, and brings strong judgment to financial detail.

• Review, validate, and process expert invoices for accuracy, completeness, and proper documentation.
• Upload expert invoices into Viewpoint for accurate tracking and enter expert charges in Sage with correct coding.
• Process service cancellations, suspensions, and closures; confirm receipt and payment of expert bills.
• Maintain a high-volume invoice processing workload.
• Respond professionally and promptly to inquiries from clients, experts, and internal teams via email and phone.
• Communicate clearly with experts regarding billing, payment status, and service matters.
• Handle incoming calls from experts, firms, adjusters, and medical facilities.

• Ensure all experts have current W-9 forms on file for tax compliance.
• Collect and validate cost-sharing details from Co-Counsel for accurate allocation.
• Maintain organized, audit-ready records of all transactions and communications.

• Serve as backup to the Finance Administrator in reviewing and approving expert fees.
• Manage accounting-related email queues promptly and partner across teams to resolve discrepancies.

• 3+ years of accounts payable, invoice processing, or related finance experience, ideally in a high-volume environment.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent hands‑on AP experience will be considered.
• Hands‑on proficiency with Sage and enterprise systems such as Viewpoint, plus  and the Microsoft Office Suite (intermediate-to-advanced Excel).
• Excellent verbal and written communication skills, with the ability to interact professionally with experts, clients, and internal stakeholders.
• High attention to detail and proven accuracy in data entry and financial record‑keeping.
• Strong organizational skills and the ability to manage competing priorities independently.
• Stron…