Collection​/payables Specialist

Suburban Disposal Corporation – Spencerport, NY
Salary: $56,000-$58,000 annually
Status: Full-Time | On-site

Immediate Opening

Why Join Us

Suburban Disposal is a family-owned company with a supportive, team-oriented culture. We offer a friendly work environment, excellent benefits, and the opportunity to make meaningful contributions within a stable and growing organization. EOE

Position Overview

We are seeking a detail-oriented Collection/Payables Specialist to support our accounting and administrative operations. This role focuses primarily on accounts receivable collections, accounts payable processing, and assisting with various accounting and HR-related tasks. A strong understanding of accounting principles and excellent communication skills are essential.

Key Responsibilities Collections & Accounts Receivable

• Monitor and manage past-due customer accounts.
• Contact customers to collect outstanding payments in a professional manner.
• Research and resolve misapplied, missing, or disputed customer payments.
• Coordinate with external collection agency when internal efforts are exhausted.
• Prepare and process daily bank deposits using remote scanning tools.
• Apply customer payments and perform deposit reconciliations.

Accounts Payable

• Receive, review, and verify vendor invoices for accuracy.
• Ensure invoices receive proper management approval.
• Obtain missing invoices and supporting documentation as needed.
• Prepare payments including check runs and credit card transactions.
• Maintain organized, accessible records and documentation.

General Accounting & Administrative Support

• Maintain AR/AP reports, spreadsheets, and other internal accounting files.
• Track and update Subcontractor Certificates of Insurance and customer Tax Exempt Certificates.
• Assist with routine and ad hoc accounting or human resources projects.

Qualifications

• Previous accounting experience (AR/AP or related fields preferred).
• Proficiency with current accounting software and reporting tools.
• Strong attention to detail and ability to meet deadlines.
• Excellent analytical, organizational, and problem-solving skills.

About Suburban Disposal Corporation

Suburban Disposal is a family-owned and operated business serving Greater Rochester and Western New York. We provide innovative, reliable, and cost-effective waste and recycling services for residential, commercial, and industrial customers. Our commitment to quality and customer satisfaction has made us a trusted community partner for generations.

"Everything seemed to go really well with this year's festival. Thanks again for your assistance. Your crews were most accommodating and my final drive through the neighborhood this morning indicates that the roll-offs were picked up yesterday and all totes were collected."

"I just wanted to send a note concerning our new service from your company. I cannot be more pleased with the service from the gentleman on our route. Our bins are neatly placed together and not thrown around the yard. It is nice to come home and see all of our bins easily collectable to go into the garage. Please give our compliments to him, his attention it is greatly appreciated."

"You folks do a tremendous job, especially when the weather conditions are challenging (as has been the case for the past several weeks). Thanks for the great service!"

Grey Wolf Drive, Spencerport, NY

"Everything seemed to go really well with this year's festival. Thanks again for your assistance. Your crews were most accommodating and my final drive through the neighborhood this morning indicates that the roll-offs were picked up yesterday and all totes were collected."

"I just wanted to send a note concerning our new service from your company. I cannot be more…