Accounts Payable Specialist - Temporary

Epic Works provides movement organizations with the values-aligned infrastructure and services they need to fulfill their missions with confidence. We help strengthen the core of their operations by providing essential, dependable services related to people practices, financial management, legal compliance and organizational health.
Epic Works sets up organizations to achieve greater impact.

Epic Works team members specialize in finance, human resources, compliance, legal services, organizational culture and labor relations. Each team member brings years—often decades—of experience supporting organizations fighting for justice.

This role will work directly for Epic Works and will not be employed by Working Families Party or Working Families Power.

The Accounts Payable team is currently navigating a significant period of transition. With the implementation of Ramp and Net Suite, interim processes and responsibilities have changed considerably, and as a result th team is in need of additional resources to support the team during this transition.

The redistribution of responsibilities has been challenging, contributing to delays in processing payments, recording invoices, and maintaining the level of review and accuracy we expect. We are actively working to clarify roles, improve workflows, and establish a more sustainable long-term structure for the AP function.

As we approach the electoral period, the volume and pace of activity are increasing substantially. We are seeking a full-time, temporary Accounts Payable Specialist to support our financial operations through April 30, 2027.

• Review, coordinate, and obtain approvals to prepare nationwide/project-wide accounts payable invoices for payment processing. Code and/or input for payment (G/L Code, Department/Campaign/Region/Funding).
• Enter/Upload all Accounts Payable items into the accounting database, FundEZ.
• Reconcile AP transactions across various platforms into our accounting software, FundEZ.
• Review and process expense reports utilizing Certify software and Ramp.
• Assist in the monthly reconciliation of all AP entries to the General Ledger, ensuring accuracy and consistency.
• Review and process credit card charges through Ramp software. Communicate with staff members concerning deficiencies in approvals or receipts.
• Maintain Finance Department’s Accounts Payable digital filing system, including recording information for vendors and contractors, including assisting in the collection of W9s, maintaining organized vendor files, and debit card disbursements for all companies.
• Maintain positive relationships with vendors, responding to inquiries promptly and professionally.
• Maintain positive relationships with Epic Works staff, responding to inquiries promptly, collegially, and professionally.

Additional Responsibilities (Optional)

• Assist Finance team with all monthly budget versus actual reports and prompt response to questions from regional Directors and Project leads.
• Assist the Finance and Compliance teams with additional tasks as needed.

• Minimum 3 years Accounts Payable experience required
• Attention to Detail:
  Strong observation skills and keen attention to detail for effective account reconciliation.
• Problem-Solving:
  Ability to identify and resolve problems efficiently and accurately.
• Technology Proficiency:
  Experience with AP platforms and accounting software preferred; specifically experience with Ramp and Netsuite highly preferred. Comfort with Excel and Microsoft tools, as well as Google spreadsheets and docs and standard email.
• Communication
  
  Skills:
  
  Clear and effective communication for interactions with team members, colleagues, independent contractors…