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Accounting Assistant Bookkeeper/ Accounting Clerk Accounts Receivable/ Collections Accounting & Finance

Accounts Payable Specialist; Controller's Office CCO Dept., Unclassified Position

Job in Town of Marilla, Erie County, New York, USA
Listing for: City of Dallas
Full Time position
Listed on 2026-10-15
Job specializations:
  • Accounting
    Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting & Finance
  • Finance & Banking
    Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting & Finance
Salary/Wage Range or Industry Benchmark: 55432 - 65062 USD Yearly USD 55432.00 65062.00 YEAR
Job Description & How to Apply Below

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.

Job Summary

The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management. The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

Job Description Overview

The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management. The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.

Essential

Functions
  • Reviews invoices and payment requests for appropriate documentation and approval.
  • Enters invoices into accounting system accurately with three-way matching:
    Vendor invoices to POs to receiving documents with a detailed audit of invoices for price, quantity, and variances.
  • Processes payment requests, employee mileage and travel expense.
  • Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
  • Performs quality control on invoice entries from Accounts Payable Clerk I, II and III and other departments.
  • Conducts 2nd level of approval in financial system on invoices up to 150K.
  • Processes banking activities, (i.e., stop payments, voids, positive pay notifications).
  • Reconciles vendor statements against Salesforce invoice tracking report.
  • Responds to vendor inquiries and resolves invoice and payment discrepancies.
  • Communicates with A/P Manager to relay information regarding vendor accounts when assistance is needed.
  • Provides feedback for performance reviews.
  • Assists in the implementation of new processes, systems and programs and evaluate their efficacy in daily operations.
  • Develops training documents for departmental processes to increase effectiveness of task transitions.
  • Works on special projects as assigned by the Accounts Payable Manager.
  • Performs all other duties as assigned.
    • Minimum Qualifications

    Education Associate degree. Experience Three (3) years relevant accounting systems with strong A/P experience in a computerized environment is required. Licenses and Certifications None

    Preference(s)

    Associates degree in Business Administration, Finance, Accounting or related field. or Bachelor’s degree. and 10-key by touch and strong data entry skills. Knowledge of CGI financial system and Salesforce is highly desirable.

    Knowledge, Skills, and Abilities
  • Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
  • Ability to work well under pressure and easily adapts to changes in priorities.
  • Ability to consistently exhibiting high productivity while not sacrificing quality.
  • Detail oriented with strong follow through and able to prioritize multiple projects.
  • Excellent verbal and written communication skills, including active listening and telephone manner.
  • Strong analytical, interpersonal and time management skills with the ability to work in a team environment.
  • Excellent customer service focus with a strong sense of urgency in responding to customer needs.
  • Intermediate to advance bookkeeping and accounting knowledge.
  • Advance proficiency with Microsoft Excel and other MS Office products, and accounts payable software.
    • Salary Range

    $26.65 - $31.28 The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

    City of Dallas is an Equal Opportunity Employer.

    The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community.

    Questions? Contact our recruiting departments:
    Civil Service - civils Talent - Acquisition hrtalent

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