Senior Accounts Payable Administrator

Our client is looking to hire a Senior Accounts Payable Administrator/Manager to their team in Manhattan. This role would be a on a hybrid schedule.

• Scope & Problem Solving:
  Works on problems of moderate scope, leveraging multiple established practices and procedures. Exercises sound judgment within defined guidelines to solve difficult or complex operational issues.
• Independence & Guidance:
  Operates independently on routine assignments with general guidance, and handles new or complex projects with clear goals and detailed initial objectives.
• Leadership &
  
  Collaboration:
  
  Serves as a subject matter expert and informal mentor to lower-level team members, providing coaching, guidance, and daily support.
• Cross-Functional Influence:
  Proactively interfaces with internal departments (Finance, Purchasing, Operations) and external partners (vendors, auditors) to streamline processes and influence operational decisions.

• Review, verify, and execute timely processing of vendor invoices, ensuring accurate General Ledger (GL) account coding and compliance with approval matrices.
• Manage and execute scheduled vendor payments via ACH, wire transfers, and checks, maximizing early payment discounts while maintaining optimal cash flow.
• Reconcile processed transactions by verifying entries and balancing system reports against general ledger balances.
• Monitor bank balances and execute fund transfers between corporate accounts as needed, and ensure all AP transactions are properly posted.

• Maintain and analyze weekly Accounts Payable aging reports for payment purposes and reporting to executive finance management.
• Support 13-week rolling cash flow forecasting by providing details for upcoming payments using the AP aging report and run rate of AP expenses
• Process year-end 1099’s, ensures vendor tax form validation (W-9 / W-8), and new vendor existence checks through our vendor onboarding process.
• Assist with internal and external financial audits, pulling documentation and explaining AP workflows.
• Assists with funding purchase requisitions (ordering items, processing payments via the company credit card, requesting virtual credit cards for payments)

• Identify operational bottlenecks (ensuring timely approval of invoices assigned to the business) and lead continuous process improvement initiatives to elevate speed, accuracy, and automation within the AP workflow.
• Partner with Purchasing, Legal, and Finance teams to resolve vendor contract, purchase order, and invoice discrepancies promptly and professionally.
• Drive positive vendor relationships by serving as a primary point of escalation for payment inquiries.

• Education & Experience:
  
  Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent practical experience), plus 3+ years of progressive experience in accounts payable or general accounting.
• Technical Expertise:
  Deep knowledge of full-cycle accounts payable procedures, GAAP principles, GL structure, 1099 tax requirements, and automated ERP systems (e.g., Net Suite or Intacct). Bill is a plus and where most of our payables are processed.
• Analytical
  
  Skills:
  
  Excellent analytical capabilities with demonstrated ability to identify discrepancies, evaluate root causes, and implement effective solutions.
• Communication &
  
  Collaboration:
  
  Exceptional communication skills with an upbeat, collaborative approach to team mentorship and vendor relations.
• Tools:
  High proficiency with MS Excel (vlookups, pivot tables, formulas) and cloud-based expense management software.

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